Resources
Post a Job

Assistant Project Manager Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 16 July 2025
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
6 min read

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Assistant Project Manager job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Assistant Project Manager
  • Senior Assistant Project Manager
  • Assistant Project Manager (Construction)
  • Assistant Project Manager (Part-Time)
  • Assistant Project Coordinator

Hire your next Assistant Project Manager today.

Post a job

Hire your next Assistant Project Manager today.

Post a job
Close

Assistant Project Manager Job Description Examples:

Example 1

Assistant Project Manager / Mechanical Engineer to assist with the delivery of solar ground mount installation projects.

Responsibilities:

  • Preparing drawings, plans and designs for mechanical engineering work
  • Estimating material costs and quantities, and machine requirements
  • Performing and directing field tests
  • Collecting and analysing data
  • Organising and supervising inspection and maintenance of machines and plant
  • Ensuring that designs and finished work are within specifications, regulations and contract provisions
  • Develop project proposals and assist in estimating costs for tender preparation.
  • Attend technical meetings with stakeholders and customers.
  • Other duties and assignments as required.

    The successful candidate will possess:

    Mechanical engineering background in solar PV.

    Project experience.

    Experience in resource management.

    Technical ability in the application of Australian Standards, industry best practices and methodologies.

    A passion for solar and renewable energy.

    Exceptional communication skills.

    Strong time management and organisational skills.

    Job Type: Full-time

    Salary: $72,800.00 per year

    Schedule:
  • 8-hour shift



    Ability to commute/relocate:
  • New South Wales: Reliably commute or planning to relocate before starting work (Required)

    Language:
  • English (Required)

    Work Authorisation:
  • Australia (Required)

    Willingness to travel:
  • 100% (Required)


    Work Location: On the road


    Application Deadline:
    Start Date: 18/09/2023

    • Example 2

    About us:

    Powerplant Project Services exists to empower intelligent infrastructure solutions for a sustainable future. We care about delivering engineering solutions that meet customer requirements in unison with the need to develop a greener, environmentally sustainable future. Powerplant is an engineering service business delivering tailored network services, design and project management solutions to the utilities, urban development and infrastructure sector. An exciting and rewarding opportunity currently exists to join our team.

    Key Accountabilities:
  • Set up technical instruments to collect and analyse data.
  • Assist civil engineers in the design and planning of infrastructure, including foundations, structures, and site development.

  • Conduct site visits gathering sample and performing test.
  • Prepare the engineering drawings, plans, and specifications using AutoCAD or similar software.
  • Interpret work instructions and coordinate between teams.
  • Implement and select appropriate procedures and equipment to ensure the delivery of projects safely, within budget and to agreed timelines and quality.

  • Identify potential risks related to engineering tasks and assisting in developing mitigation plans.
  • Estimate material costs and ensure finished works meet specifications, regulations, and contract provisions.
  • Arrange maintenance and repair work.

    · Support the works management function within Powerplant including works processes, systems, resource requirements and project methodologies

    Qualifications, Skills and Experience:
  • Diploma or higher in Engineering or a related field
  • At least 3 years' work experience in a relevant field
  • Proven ability to deliver outstanding results through the implementation of business improvement initiatives and innovation
  • Proficiency in CAD software and other relevant engineering tools.
  • Strong analytical and problem-solving skills.
  • Ability to work constructively within a high performing team environment
  • Have excellent written and verbal communication skills

    Benefit:

  • Offer competitive salary with experience


    • Job Type: Full-time

    Pay: $110,000.00 – $130,000.00 per year

    Benefits:
  • Employee mentoring program
  • Work from home
    Schedule:
  • 8-hour shift



    Work Authorisation:
  • Australia (Preferred)


    Work Location: Hybrid remote in Hallam, VIC
    Deadline: 01/06/2024

    • Example 3

    WE //ARE// Hiring*

    Assistant Project Manager/S
    2 Positions Available

    A leading commercial builder within Regional NSW, Adaptive Interiors is a fast-paced, family-owned company providing Design, Construction & Fit-out services.

    JOB Description

    Duties Include BUT NOT Limited TO -
  • Preparation of Scope of Works for trades and consultants in line with project specifications
  • Obtaining Fee proposals from Subcontractors, Suppliers and Consultants, Negotiation and Cost Monitoring
  • Procurement including the administration of contracts and Purchase Orders
  • Contract Management
  • Administrative assessment of invoices and preparation of payment schedules where necessary
  • Collating and maintaining currency of Insurances, SWMS, MSDS and essential records from suppliers, consultants and subcontractors,
  • Assist in the development of Trade ITPs in accordance with the Australian Standards and the Building Code of Australia and monitor compliance on site.
  • Measuring Quantities and producing take-offs
  • Collating all documentation required to facilitate financial drawdowns
  • Organising ongoing project meetings with stakeholders as required to ensure program, quality and WHS requirements are being upheld with the highest priority.
  • Implementation and Administration of WHS procedures and processes and enforcement on site.
  • Participate in Authority, Consultant and Subcontractor meetings and record meeting minutes & impose action points for distribution to applicable stakeholders.
  • Liaise with the sales team in assessing and administering the rectification of defects prior to settlement.
  • Documentation control in line with organisational processes and procedures
  • Assist in the preparation of PCG reports and maintaining records of project EOTs and Staff-on-Site Registers.

    Skills + Experience
    Reporting directly to the Project Manager, the successful candidate must have proven experience in within the commercial building industry. This role would be ideal for a Tradie or construction worker/supervisor looking to transition off the tools and into the office.

    THE Successful Applicant WOULD Ideally HAVE -
  • 2-5 years' of any of the following: Contract Administration/ Assistant Project Management / Site Management experience.
  • Proven experience within the Australian Construction and Development industry
  • Proficient knowledge of building and construction, including best practices
  • Strong Organisational, Communication, Teamwork, and Interpersonal Skills
  • A keen eye for detail and a thorough approach to fulfilling daily duties and responsibilities.
  • Excellent Written & Verbal Communication Skills
  • Excellent negotiation skills
  • Ability to foresee potential issues prior to them arising and bring to the attention of the project manager as soon as possible.
  • Proficient Working Knowledge in utilising MS Office software including Word, Excel, Project & outlook
  • Ability to Build & Maintain Strong Relationships & Networks
  • A strong understanding of the Australian Standards and the BCA
  • Be able to work independently and effectively.
  • Be keen to learn and develop your project management career within multiple industry sectors.
  • Have strong people management skills and ability to work within a dynamic team.
  • Proactive, extremely motivated, and always seeking to improve.
  • Engaged with or interested in ongoing professional development.

    HOW TO APPLY
    If you believe you are ready to take on this challenge, please call us on 1800 064 474 and we will provide the appropriate contact details to foreword a covering letter and your CV.

    DO YOU HAVE WHAT IT TAKES TO JOIN THE A-TEAM?

    Job Type: Full-time

    Salary: $60,000.00 – $80,000.00 per year

    Schedule:
  • 8 hour shift

    Ability to commute/relocate:
  • Wagga Wagga, NSW 2650: Reliably commute or planning to relocate before starting work (Preferred)

    Application Question(s):
  • Do you have proficient knowledge of Building and Construction e.g. the Australian Standards and the Building Code of Australia ?

    Experience:
  • Contract Administration or Assistant Project Management: 2 years (Required)

    Work (Preferred)

    • Example 4

    Root Partnerships is one of Australia's leading project advisory and project management practices, defining and delivering challenging projects for iconic clients.

    Root Partnerships (RP) is a leading provider of specialist project management and advisory services, recognised for its continued successful delivery of complex and high-profile projects.
    About RP
    Since 1994 RP has had the unique opportunity to work with many of Australia's most iconic brands and institutions including federal, state, and local governments and agencies, public-private partnerships, private sector companies, and not-for-profit agencies. It is our focus on quality and our collaborative approach that has enabled us to establish long-standing relationships with both our clients and industry partners.
    We have a senior team of highly experienced project managers with significant front-end advisory, project management, design management, and construction delivery experience who have a genuine interest in, and current understanding of what is required to deliver extraordinary projects.

    *
    The Role – Assistant Project Manager or Project Manager based at our Melbourne Airport office.*

    We are looking for an Assistant or Project Manager with backgrounds in construction or client-side project management to join our team based at Melbourne Airport. The right candidate will have stakeholder management skills and the ability to think laterally, critically, and strategically to solve problems.
    Role description:

  • Consistently support the delivery of successful, profitable projects and highly satisfied clients
  • Manage multiple projects at once (dependent on stage and value of projects) and work closely with the rest of the project delivery team.
  • Stakeholder management
  • Supporting the contract administration through the construction stage of delivery.
  • Manage expectations on time, cost, quality and safety to meet programme/project specifications
  • Operating and implementing coordinated work program for sites
  • Procurement and management of head contractors
  • Assist with the implementation of the project schedule and activities throughout the project life cycle.
  • Risk, time, cost & quality management

    Skills and Experience

  • A bachelor degree or higher in construction management, engineering, architecture or similar
  • Have a minimum of 2 years of relevant experience in client-side consultancy in the construction industry
  • Experience working on Airport projects is desirable
  • Have experience in diverse and challenging stakeholder environments
  • Have experience in the design and construction stages of projects
  • Have a background in the construction industry, e.g. Project Engineer, Civil / Structural Engineer or Construction Project Manager

    The Ideal Candidate

  • Will have a thirst for learning and self-development
  • Will have strong interpersonal skills to enable them to manage stakeholders effectively
  • Will be self-motivated and strive to excel in all areas of their role.
  • Experience in management of project timelines and budgets, including identification and management of project risks
  • Will have excellent communication skills (verbal & written)
  • Will drive optimal outcomes for the clients and have a keen eye for quality

    RP Benefits

  • Exciting high profile complex projects and opportunities to work across multiple sectors
  • Collaborative and supportive culture
  • Flexible, Family friendly working arrangements and working from home
  • Professional Development Program with your own RP Mentor
  • Health and Wellbeing Program run by our active Health and Wellbeing Committee
  • A day s leave entitlement to support a local charity or community activity of your choice
  • Employee Assistance Program
  • Learning opportunities through RP's internal training program and our external training partner, Australian Institute of Management

    RP supports a diverse and inclusive work environment, as well as equal employment opportunities. We encourage Aboriginal and Torres Strait Islanders and people of culturally diverse backgrounds to apply.
    Please apply by clicking 'Apply Now' and submitting a Cover Letter and CV.
    For more about RP, Connect with us on LinkedIn:
    [website]

    Job Type: $95,000.00 – $140,000.00 per year

    • Example 5

    About MNGD

    Australian-owned, family business. MNGD's focus on delivering integrated workplace technology solutions is supported by a broad range of industry experience and a strong commitment to providing a premium level of customer service at every stage of the project life cycle.

    Founded in 2019, MNGD seeks to bring value to workplaces both at their individual levels and as a greater whole, with our expertise grounded in industry-leading hardware and software solutions, including unified communications, meeting and collaborative spaces, ICT and AV/IT convergence.

    The Role

    Due to the rapid growth of our company and one of our busiest periods, we are looking for motivated and experienced, Assistant Project, that will report to the Senior Project Manager. The Assistant Project key responsibilities are all-encompassing from design development, pricing, procurement, resourcing and time-line management from the inception of project award, through to practical completion and beyond to Defect Liability Period management.

    The Assistant Project also assists in Project Deployment working on site with the Operations Team grasping an overall understanding of each project assigned.

    Responsibilities

    Duties and responsibilities but not limited to:

  • Provide technical oversight of a project from conception through installation and completion.
  • Preparation of tender documentation required for the procurement of subcontractors including tender and pricing schedules, scope of works, comparative tender analysis and recommendations.
  • Identify and address technical or logistical impediments to delivering scope of work.
  • Coordinate with Project Manager to assist with securing the necessary hardware for installation.
  • Support Project Manager in project hand-off to the installation team when needed.
  • Review project designs created by internal and external resources and submit to CAD department.
  • Raising and placing purchase orders with our suppliers and trades
  • Assist with sales estimates and obtaining prices.
  • Database & document management and processing.
  • Manages Supply Only basic contracts from placement of order through to delivery.
  • Assist the Accounts team in forecasting and reporting of all projects
  • Coordinates and oversees stock procurement, handling and inventory control
  • Foster and maintain strong relationships with clients, subcontractors, suppliers and consultants.
  • Be willing to travel to different sites as required.

    Skills and Experience

  • Proven work experience as an Assistant Project / Project Coordinator or similar role.
  • Previous construction / building knowledge would be advantageous but not essential.
  • Proficiency in Microsoft Office and project management software (Asana, is desirable but not mandatory).
  • Highly organised and able to multitask and oversee several projects simultaneously.
  • Strong attention to detail and problem-solving skills.
  • Excellent communication skills, both verbal and written.

    Why MNGD?

  • Professional development training can be provided to ensure you're always upskilling and keeping up within your own profession.
  • Great team culture, fun, hardworking dynamic team that produces excellent results.

    We are currently situated in the Hills District; however, we'll be moving to the new office in Silverwater early next year.

    You will be required to do a video recording prescreening. If you think this role is right for you and/or want to learn more about this role, apply now!

    Just a quick short video of what we do, our team. Check it out here! [website]

    Please note: the salary for this role is between $65,000k-$80,000k package.

    Job Type: Full-time

    Salary: $65,000.00 – $80,000.00 per year

    Schedule:
  • Monday to Friday

    Application Question(s):
  • How many years of experience do you have as an Assistant Project / Project Coordinator?

    • Example 6

    About Us

    Established in Melbourne, Orion International Group has a diverse portfolio of residential, retail, and mixed-use developments. With a focus on social responsibility, sustainability, and improving living standards, we are building a future for generations to come.

    Since 2003, we have undertaken and completed more than $650 million worth of development projects and have another $1 billion in the pipeline, making a steady contribution to the ever-growing landscape of Melbourne and shaping its future.

    With a history of developing award-winning projects, we are committed to diversifying our portfolio and excelling in other sectors, building a reputation for ourselves, and earning the trust and respect of our clients and industry peers.

    Our collaborative approach brings together a team of experts to deliver projects with enduring value, quality, and excellence. We are dedicated to ensuring client satisfaction and promoting the integrity of our work.

    About the Role

    You will report to Project Manager. The Assistant Project Manager is accountable for assisting project team across all project requirements including budget, schedule, procurement, quality, risk, and project communications with stakeholders including clients, consultants, and contractors.

    Duties and Responsibility

  • Assist the Project Managers and Development Managers in project management (budget, schedule, procurement, quality & risk) for individual projects including planning, design, construction, settlement and closeout.
  • Demonstrate capability to read, understand and apply standard documents affecting projects, including but not limited to: agreements/contracts, leases, surveys and drawings and assist in the preparation and negotiation of Consultancy Agreement and Contracts.
  • Assist in formulating the development program, preparing and reporting progress against key milestone dates, and preparing relevant development documentation at various key milestones.
  • Identify, develop, and retain effective relationships with internal and external key stakeholder groups (i.e. contractors, consultants, development managers, project managers, approval authorities, communities) to achieve required business outcomes
  • Arrange and coordinate meetings with project stakeholders as required, take meeting minutes and follow up on the action items in the meeting minutes.
  • Support the preparation and lodgement of planning and development approvals and assist with preparing scope of work, project delivery requirements, programmes & milestones, quality control, and risk identification.
  • Assist the developer manager to conduct due diligence activities for new projects.
  • Conduct regular site visits to address safety, quality, costs, design issues etc and oversee project quality control and assure project is delivered in accordance with design documents.
  • Prepare and certify monthly payment certificates.

    About You

  • Experience working in project management in a developer/consulting/contractor environment.
  • Tertiary qualification in a relevant field of engineering, planning, urban design or construction management.
  • Strong communication skills and ability to partner with stakeholders, and the ability to speak Mandarin is considered a bonus.
  • Be proactive and diligent in all aspects of delivery.
  • Ability to solve problems and deal with a variety of options in complex situations. Draws upon the analysis of others and makes recommendations that have a direct impact on the company.
  • Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Knowledge of leases, contracts, and construction practices.
  • Confident use of MS Project is a bonus, ability to create project programmes for all types of projects as required.

    Job Type: Full-time

    Salary: $70,000.00 – $75,000.00 per year

    Benefits:
  • Employee discount
  • Employee mentoring program
  • Professional development assistance
    Schedule:
  • Monday to Friday
    Supplemental pay types:
  • Annual bonus



    Education:
  • Diploma (Preferred)

    Experience:
  • Project management: 1 year (Preferred)

    Work Authorisation:
  • Australia (Required)


    Work Location:
    In Start Date: 28/08/2023
    • Our mission

    Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

    Read our editorial guidelines

    Assistant Project Manager job summary

    A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

    Example of an Assistant Project Manager job summary

    Our home improvement construction company needs an Assistant Project Manager to join the team at our CBD location. The successful candidate will be responsible for providing administrative and tactical support to our four Project Managers at that location. We provide our clients with fast, efficient and cost-effective service for residential additions, expansions and renovations. So we’re looking for an ambitious individual who wants to move up in the company by providing our clients with the support and direction they need. We offer competitive salaries and a generous bonus programme. If you have project management experience, we want to talk with you.

    Assistant Project Manager responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

    • Communicate and follow up with clients about specific projects and their goals
    • Generate invoices for clients based on services rendered and in coordination with the Project Manager
    • Prepare written estimates for clients based on labour, materials, equipment and other expenses
    • Visit project sites to evaluate progress and to respond to customers’ concerns or questions
    • Coordinate with suppliers and vendors to ensure our construction teams have the materials they need
    • Communicate with site superintendents about delays and any other issues that must be communicated to clients
    • Create digital O&M manuals
    • Scan and archive digital blueprints and schematics for future access

    Assistant Project Manager qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • School leaver’s certificate required
    • Degree preferred
    • Experience in the construction industry a plus
    • Ability to follow directions and take initiative when required
    • Excellent communication, accounting and organisational skills
    • Familiarity with Microsoft Office and project management software a plus

    Hire your next Assistant Project Manager today

    Post a job

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

    No search results found

      Related Articles

      How to Improve Your Job Ad
      Read article
      New Hire Onboarding Checklist
      Read article
      The Recruiting Process for Employers: 15 Steps to Your Next Hire
      Read article