How to write an Assistant Project Manager job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Assistant Project Manager job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Assistant Project Manager job titles

    Assistant Project Manager
    Senior Assistant Project Manager
    Assistant Project Manager (Construction)
    Assistant Project Manager (Part-Time)
    Assistant Project Coordinator

Assistant Project Manager job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Assistant Project Manager job summary

Our home improvement construction company needs an Assistant Project Manager to join the team at our CBD location. The successful candidate will be responsible for providing administrative and tactical support to our four Project Managers at that location. We provide our clients with fast, efficient and cost-effective service for residential additions, expansions and renovations. So we’re looking for an ambitious individual who wants to move up in the company by providing our clients with the support and direction they need. We offer competitive salaries and a generous bonus programme. If you have project management experience, we want to talk with you.

Assistant Project Manager responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Assistant Project Manager responsibilities

    Communicate and follow up with clients about specific projects and their goals
    Generate invoices for clients based on services rendered and in coordination with the Project Manager
    Prepare written estimates for clients based on labour, materials, equipment and other expenses
    Visit project sites to evaluate progress and to respond to customers’ concerns or questions
    Coordinate with suppliers and vendors to ensure our construction teams have the materials they need
    Communicate with site superintendents about delays and any other issues that must be communicated to clients
    Create digital O&M manuals
    Scan and archive digital blueprints and schematics for future access

Assistant Project Manager qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Assistant Project Manager skills

    School leaver’s certificate required
    Two- or four-year degree preferred
    Experience in the construction industry a plus
    Ability to follow directions and take initiative when required
    Excellent communication, accounting and organisational skills
    Familiarity with Microsoft Office and project management software a plus

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