Administrative Officer Job Description: Top Duties and Qualifications

JOB Description

Statewide Business Training are seeking a mature and enthusiastic Senior Administration Officer. This is a full-time position, based in the Tuggerah Business Park on the Central Coast. To be considered for this role, applicants must be able to address each of the items listed in the essential criteria.

Essential criteria:

Confident and experienced

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Typing speed of at least 50wpm

Exceptional organisational skills with an eye for detail

Ability to multitask in a fast-paced environment

Ability to be a team player

Excellent phone manner

Outstanding customer service skills

Accurate data entry skills

Initiative and can do attitude

Desirable criteria:

Experience in the following areas would be an advantage:

RTO/Educational background or experience

To apply for this position, please forward your resume together with a brief covering letter and in a separate document, please address each of the essential criteria.

Job Type: Full-time

Salary: $45,000.00 – $65,000.00 per year

Benefits:

Professional development

**Fluency in English and Chinese are required**

With three offices located across Sydney's major areas, Triple S Property is seeking a full-time Administration Officer to run administration function in support for the rapidly expanding business and a team of fun and dynamic sales team from a diverse background.

This is a fantastic opportunity for individuals looking to work in a professional sales environment within the highly regarded and industry-leading real estate agency alongside a group of like-minded people who strives for success.

You will be reporting directly to the sales directors, working closely with the sales team, as well as the marketing specialist team, assisting throughout the sales and marketing campaign as the major facilitator in the process.

Your Day-to-Day Activities

Coordination of end-to-end property advertising campaigns

Processing new listings, including inputting into our CRM database

Website property maintenance of any campaign activity updates

Creating campaign marketing materials including brochures, open signs and signboards

Digital and social media marketing in promotion of the brand, the team, and our properties

Database management

General administrative duties include: forward incoming enquiries to the right department/ agent, office maintenance, documentation

Qualifications & Experience

Real Estate experience (will be highly regarded)

Basic knowledge of all Google & Microsoft suites (sheets, docs & forms)

Ability to grasp new systems quickly

Systematic, organised & ability to multitask

Strong attention to detail is a must

Fluency in English, both written and verbal communication

If you are seeking a long-term opportunity to be part of the growing agency that will allow you to develop your career and personal skills in real estate, this position is the right fit for you.

How to Apply

Please send your Cover Letter and Resume giving us your personal overview and what interests you in this role through the Apply Now button below.

Job Type: Full-time

Salary: From $50,000.00 per year

Schedule:

Day shift

Experience:

Microsoft Office: 1 year (Preferred)

Administration: 1 year (Preferred)

Work (Preferred)

About the job

Want to join a business with secure long-term and stable employment in the metal industry? We are searching for an Administration Officer to join our team in a full-time, permanent position.

The Opportunity

You will work closely with the Sales and Admin team to administer Protube Engineering's range of products while maintaining control of the administrative section of the sales. You will also provide a professional and efficient administration service to support sales and service team in liaison with the customers and suppliers.

Key Responsibilities:

General administration document preparation, filing, emails, reports.

Establish order confirmation (OCs), prepare purchase orders, invoices and delivery notes in a timely manner, which includes checking of OCs prior to sending to customers.

Work closely with other team members to provide seamless administrative support and ensure efficient workflow.

Logistics domestic and international freight.

Stock/Inventory control.

Packing and dispatching of goods.

Update stock movements in MYOB

Key Requirements:

Ability to work in a fast-paced administration support role.

Excellent keyboard skills, literacy and numeracy

Computer skills in Microsoft Office Suite of programs is essential as well as the willingness to learn other programs and systems.

Ability to manage competing priorities.

Excellent communication with all clients via phone and email correspondence internal and external.

Ability to pick things up quickly and meet KPIs.

Time management capabilities and organisational skills.

Highly motivated and enthusiastic, proactive approach.

Team player.

Flexibility, drive, commitment and dedication to achieving results.

Ability to work under pressure.

Excellent communication skills: written and spoken.

Job Types: Full-time, Part-time, Permanent
Part-time hours: 20-38 per week

Salary: $60,000.00 – $70,000.00 per year

Schedule:

Day shift

Morning shift

No weekends

Work Location:
In Start Date: 01/09/2023

A fantastic opportunity to join a growing team of professionals located in Milton, Brisbane.

Interior Engineering is a leading engineering professional services consulting firm located in Brisbane and Melbourne. We provide technical expertise in engineering to the building services industry across Australia in the areas of Mechanical, Electrical, Communications, Security, Fire, Hydraulic and ESD disciplines.

Our organisation is a close-knit team of individuals working together to provide excellence in what we produce. We foster an open and nurturing environment focused on continuous learning and empowering employees to achieve better than their expectations.

The Role:

As a member of our Administrative team, your primary role will be providing support to our Office Manager and our Engineering and Drafting Teams.

Your day-to-day responsibilities will include:

Answering phone calls and greeting office visitors

Setting up and editing project documentation

Data entry into our Company accounting software

Stocktaking and ordering of office and staff supplies and equipment

Estimating and arranging staff travel

Scheduling office meetings

General upkeep and tidying of the kitchen area and equipment

Arranging food and beverages as required

Management and organisation of social events

Receiving and dispatching deliveries

Taking minutes at staff meetings

Filing and archiving

Modifying and creating template documents

Liaising with office suppliers

Purchasing and management of office technical data

Assisting staff in creating PowerPoint presentations

Assisting in Company marketing strategies

Other administrative duties as required

Skills and Experience:

Our ideal candidate will:

Have a thorough understanding of Microsoft Office software (Word, Excel, Outlook etc)

Have strong written and verbal communication skills

Have strong organisational skills

Have sound problem-solving skills.

Have the ability to work both autonomously and within a team environment

Have the ability to adapt seamlessly to change within the workplace

Be proficient at driving and carry a C class license.

Job Type: Casual

Salary: $50,000.00 – $70,000.00 per year

Schedule:

8-hour shift

Monday to Friday

Application Question(s):

Do you have an Australian driver's licence?

Work (Required)

This new opportunity is for an Administrative Officer with Roebuck Trust:

Job Overview
The Administrative Officer is responsible for providing efficient administrative support to ensure the smooth operation of the office. This role involves handling a variety of tasks related to organisation and communication, ensuring high levels of organisational effectiveness, communication, and safety. The ideal candidate will be a proactive, detail-oriented individual with excellent organisational and multitasking skills.

Key Responsibilities

Office Management:

Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.

Manage office supplies inventory and place orders as necessary.

Develop and implement office policies and procedures to improve efficiency and compliance.

Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

Administrative Support:

Assist with the preparation of reports, presentations, and data.

Maintain and update company databases and ensure data accuracy.

Organise and schedule meetings, appointments, and travel arrangements for executives.

Prepare and distribute meeting agendas, minutes, and follow-up actions.

HR and Payroll Support:

Assist in the recruitment process, including posting job openings, scheduling interviews, and conducting background checks.

Maintain employee records and update HR databases as needed.

Support payroll processing by providing relevant data (absences, bonuses, leaves, etc.).

Financial Administration:

Assist with budget preparation and expense tracking.

Process invoices, receipts, and payments in a timely manner.

Prepare financial reports and assist with audits.

Customer Service:

Serve as the point of contact for office inquiries and provide general support to visitors.

Handle customer complaints, provide appropriate solutions and alternatives, and follow up to ensure resolution.

Qualifications

Education:

Bachelor degree in Business Administration, Management, or related field preferred.

Experience:

Minimum of 2 years of experience in an administrative role.

Experience in office management and HR support is a plus.

Skills:

Excellent organisational and multitasking abilities.

Strong written and verbal communication skills.

Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.

Ability to work independently and as part of a team.

Attention to detail and problem-solving skills.

Personal Attributes

Proactive and self-motivated.

Reliable and trustworthy.

Strong interpersonal skills.

Ability to handle confidential information with discretion.

Job Type:
Location: In person

Senior Administration Officer, School of Medicine, Fremantle Campus*
HEW Level 5 - Full-Time Permanent Opportunity
Aboutthe University
The University of Notre Dame Australia is a private Catholic university with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Broome, Fremantle and Sydney campuses.
About the School*
The School of Medicine (Fremantle) offers a four-year Doctor of Medicine (MD) program that has been fully accredited by the Australian Medical Council of Australia and is highly ranked by graduates in national surveys. Key features include a focus on small group teaching and problem-based learning, combined with rich clinical experiences across the entire program.
The School also offers several postgraduate health education programs to assist health professionals to develop their capabilities as educators and leaders, and a Pre-Medicine Certificate at an undergraduate level.
Position Purpose
Provide administrative support in all operations of the School which includes support to the School leadership team at the direction of the line manager as well as providing information and advice to the permanent and casual academic staff of the School. The role requires experience and knowledge of policies, processes relevant to the functioning of the School within the university context. The role is to work with other functions within the School and the University to ensure there is integration of processes that enable to a positive student and academic experience.
Key Responsibilities

Provide effective and efficient administrative support in all matters pertaining to the efficient day-to-day administration of the School, including the provision of administrative support for:

staffing-related processes and activities;

management of School agreements; and

finance and procurement.

Interpret and apply policies, practices and standards under general direction to organise and prioritise work, while using judgement to solve problems arising in own work area.

Completing tasks and communications in an accurate and timely manner, whilst providing excellent customer service to internal and external stakeholders

Provide advice to School staff members regarding business operations processes in line with University policy, procedure and guidelines.

Develop and maintain relationships and work collaboratively across all campuses of the National School and with various University departments.

Selection Criteria
Essential

Supportive of the Objects of Notre Dame as a Catholic University.

A Degree qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training.

Demonstrated administrative experience in a large organisation, preferably in tertiary or other education sectors.

Strong organisational and time management skills and attention to detail.

Demonstrated ability to interpret and provide advice on policy and procedure.

Strong written and verbal communication skills, with demonstrated experience in working with a range of stakeholders.

Demonstrated ability to work flexibly, apply problem-solving skills and show initiative.

*Desirable

Exposure to HR Admin work and/or basic understanding of finance



Applicants are expected to address all selection criteria in their Cover Letter and have current and valid work rights in Australia.
Applications close4 July 2022
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our ,br>Type: Full-time

$65k (depending on experience) + super | Immediate start | Burwood Location

Full-time role

Join a growing organisation with great company culture

Great opportunity to progress your career

Job Security - Immediate start and ongoing

Reconstruct TM is a versatile building company that specialises in servicing the insurance industry along with maintenance of commercial and residential buildings.

Due to company growth, an exciting opportunity has become available for an experienced Project Administrative Officer to join our Melbourne team.

In this full-time role, you will provide administrative & customer service support around the life-cycle of home insurance claims.

We can offer substantial opportunities within our growing company. Due to our scope of future expansion not only in Victoria but interstate - this position can provide pathways to different roles within our company, offering career progression and personal growth to the successful applicant

This role will provide a range of administrative, clerical and other duties to assist in delivering the best insurance claims management and repair experience for you and your customers.

Tertiary qualified, you will have previous experience working in an administrative and or project management/coordination environment.

Your knowledge of project management principles, practices and data management will be underpinned by your strong stakeholder engagement and contract management skills.

This is a terrific opportunity to work within an organisation that is in a growth phase and be part of shaping the future outcomes of Reconstruct TM.

Key Responsibilities:

Take responsibility for all contracts administration upstream and downstream, responsible for all incoming calls with customers, suppliers and trades

Maintain appropriate registers, progress monitoring and reporting for managing and reporting contract status, forecasting and compliance against requirements

Identify customer needs & suggest improvements that could enhance our customers' experience

Assist operations manager with scheduling and understand projected workflow and customer availability

Record and reconcile workforce timesheets including confirming completeness for submission to payroll team

Creation and processing of requests, purchase orders and invoicing with close attention to detail, and track project progress

Preparing the various reports required by internal and external stakeholders

Maintain spreadsheets and paperwork in an organised and professional manner including paper and electronic filing

Assist with the monitoring of regulatory & legislative compliance, maintain safe work method statements (SWMS) records

Take a lead in implementing and maintaining internal systems & procedures

Skills and Attributes required:

Strong level of accuracy & attention to detail

Ability to take responsibility and be accountable for workload

Able to work autonomously and as part of a broader team

Ability to solve problems

Excellent written and verbal communication skills

Strong time management and prioritisation skills

Intermediate computer software skills, including Excel, Word and Outlook.

Reconstruct TM are seeking high achievers who strive for results and are passionate about developing their expertise and building a successful career. We want people who are professional, innovative, committed and are looking to be challenged.

If this sounds like the opportunity you have been waiting for, please click apply by providing us with an up-to-date resume in pdf format.

Please note that only shortlisted candidates will be contacted by Reconstruct TM.

Job Type: Full-time

Salary: $65,000.00 per year

Schedule:

Monday to Friday

Experience:

insurance industry: 1 year (Preferred)

construction industry: 1 year (Preferred)

customer service: 1 year (Preferred)

Work (Preferred)

ACSE NSW Administrative Officer

Position Description
Title: Administrative Officer
Responsible to: President and Board of Directors
Location: Flexible / Work from home
Hours: Permanent part-time (21hrs p/wk) Monthly after-hours event work and occasional additional hours will be required with time-in-lieu given. ABN contractor option also available.

Starting Salary Package: $55,000 - $60,000 inc Super. (Pro rata $100,000 FTE)

About ACSE NSW
The Association of Consulting Structural Engineers NSW is a small member organisation with a proud history of service to those members, and the profession, since its inception in 1933.
ACSE NS has contributed to many positive changes within the industry and some of
Australia s most influential structural engineers have been members of our association.

We represent the business and technical interests of our members and their colleagues, and provide regular opportunities for networking, advocacy, collaboration, professional development and knowledge sharing. Our mission is to promote, represent and enhance the structural engineering profession in NSW.

ACSE NSW is run by a peer elected volunteer Board of Directors and comprises senior engineers from more than 40 different firms and consultancies. Our members enjoy networking opportunities and access to professional resources and publications. We organise a range of events as part of our commitment to professional development, networking and learning opportunities. These include monthly technical seminars, social networking events, an annual awards night and a charity golf day.

ACSE NSW enjoys a mutually beneficial relationship with a range of industry partners that provide annual sponsorship for our calendar of events.

Position Summary
ACSE NSW is seeking a motivated and proactive Administrative Officer to assist our association with its next phase of development and growth. The position is responsible for the administrative and organisational support of our association's Board of Directors and its subcommittees.

This is a multi-faceted, hands-on part-time role suitable for a flexible self-starter who can work autonomously reaching across all aspects of our activities, including the coordination of our comprehensive annual event program.

The primary purpose of the role is to maximise membership value and networking opportunities; facilitate stakeholder engagement and industry advocacy; and to ensure smooth day-to-day running of the business operations. In addition to clerical duties the role requires personable communication skills as the first point of contact for members, stakeholders and wider industry connections.

This opportunity will see you working closely with the Board and reporting to the President, to help implement our strategic plan and promote structural engineering in NSW. The Board and subcommittees meet monthly, and the Administrative Officer is expected to assist with the provision of monthly reports and taking meeting minutes.

Key responsibilities and duties
The Administrative Officer will support five core subcommittees of the Board:

1. ACSE Business Group oversees legal and financial obligations and day-to-day operations.

2. Industry Engagement Group builds relationships and advocates through connections and collaborations with the wider industry.

3. Professional and Technical Advisory Group supports members with technical and practical guidance.

4. Events Group organises the annual event program.
5. Associates Network liaises with Associate Members to engage the next generation with ASCE activity and promote the Structural Engineering profession.

The duties and tasks required to support the Board include, but are not limited to:

All aspects of event coordination

Marketing including website updates, EDMs and LinkedIn page

Formal and written communications including newsletters, reports, meeting minutes and inbox enquiries

Facilitating sponsorship agreements and promotional opportunities

Maintaining mailing lists and the member database

Coordinating meetings, forums, surveys and online discussions

Book-keeping and chasing receivables

Skills and Attributes

Ability to work autonomously, to be proactive, self-directive and self-motivated.

Able to prioritise workflow, meet deadlines and progress multiple activities simultaneously.

Personable verbal communication skills with a strong ability to liaise, negotiate and engage with a range of people.

Excellent written and formal communication for reports, letters, briefings, and resource documents.

A creative eye for design using Canva and Mailchimp for EDMs, newsletters, presentations, and event collateral.

Proficient ICT literacy with experience using Office 365, WordPress and MYOB.

Literate with other business support and finance platforms such as Adobe, Stripe [website] organised with good attention to detail.

To apply, send a CV and a cover letter explaining how your skills and experience suit the role.
For enquiries and to submit your application please contact Chloe Wyatt on 0424 517 573

Job Type: Part-time
Part-time hours: 21 per week

Salary: From $55,000.00 per year

Benefits:

Work from home
Schedule:

Flexible hours

Application Question(s):

How many years of event organising experience do you have?

Education:

Certificate I - IV (Required)

Experience:

Administration: 5 years (Required)

Work Authorisation:

Australia (Required)

Application Deadline:
Start Date: 09/01/2023