How to write a Business Administrator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Business Administrator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Business Administrator job titles

    Operations Manager
    Business Controller
    General Manager
    Business Director (MBA preferred)
    Business Superintendent

Business Administrator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Business Administrator job summary

Our company is in need of an experienced and motivated Business Administrator to oversee our daily activities and create long-term strategies. The main goal of this role is to maximise efficiency, reduce costs and drive growth to positively impact our customers and shareholders. The ideal candidate should possess a mix of math, technical and communication skills, as this role involves managing every aspect of the business. Since there are a lot of moving parts, you must have great organisational and prioritisation skills, as well as the ability to multitask. The successful applicant will be adept at collaborating with different teams within the company. We’re growing rapidly and have big goals for the future, so we’re looking for someone who’s ready to meet the challenges of the job and enable us to enjoy sustainable success.

Business Administrator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Business Administrator responsibilities

    Represent the company to clients at meetings, conferences and sales negotiations
    Work with finance and accounting to eliminate waste and enhance productivity of each function
    Communicate with every department regularly to handle problems, identify new opportunities and build trust and transparency
    Evaluate budget proposals and manage purchases and expenses
    Mediate staff issues and facilitate communication between executives and employees
    Assess employee performance and provide ongoing training and development programs

Business Administrator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Business Administrator skills

    Proficiency with purchase order management, expense management and travel and meeting coordination
    Excellent maths and computer skills
    Detailed planning and time-management skills
    3+ years of experience as a Business Administrator
    Great organisational, communication and negotiation skills
    Bachelor’s degree or higher in business administration, accounting or related field

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