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Legal Assistant Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 16 July 2025
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Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Legal Assistant job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Legal Assistant
  • Senior Legal Assistant
  • Litigation Legal Assistant
  • Legal Assistant (Full-Time)
  • Paralegal

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Legal Assistant Job Description Examples:

Example 1

About the Role

Due to growth and expansion in our Melbourne office, we are seeking an enthusiastic Junior Legal Assistant to provide administrative support to our talented Personal Injury Team. This is a permanent fulltime opportunity based in Melbourne. You will get exceptional training by shadowing experts. If you are energetic, eager to learn and want to provide a great service to our lawyers and clients, apply now.

About you

You may possess some experience or be seeking your first role in the legal industry. You must be familiar with Microsoft Outlook and Word and be comfortable with learning new software.

To be successful, you will be driven, demonstrate exceptional communication skills, have outstanding attention to detail and proficient word processing skills. In addition, you will be able to manage multiple priorities and enjoy a busy work environment.

Our ideal candidate will have some previous experience in an administrative role, however it is not necessary that this experience is within legal professional services as you will be provided with on the job training.

You will be someone who has a can do attitude, takes a genuine interest in your work and is a proactive team player.

If you are looking for a fast-paced role and to belong to a motivated and friendly legal team, then we d love to hear from you.

What we are looking for:

  • Administration experience preferred but not necessary;
  • Excellent communication skills;
  • Strong attention to detail;
  • Excellent organisational and time management skills;
  • Ability to work in a high paced environment with competing demands;
  • Ability to work in a team; and
  • Proficiency with Microsoft Outlook and Microsoft Word.

    Job Type: Full-time

    Salary: $48,892.85 – $74,057.99 per year

    Schedule:
  • 8-hour shift

    Ability to commute/relocate:
  • Melbourne, VIC 3000: Reliably commute or planning to relocate before starting work (Required)

    Work (Required)

    • Example 2

    Who are we:

    Gouldson Legal - Compensation Claims. Made Easy.

    We are a personal injuries compensation law firm focused on giving our clients a voice, and ensuring their story is heard. We know that legal claims, especially those resulting from an accident and subsequent injury, aren't easy, and require specific expertise. We ve acted for thousands of Queenslanders over the last 25 years.

    The Position:

    We are seeking two experienced full time Personal Injuries Legal Assistants in our Brisbane CBD office.

    The roles necessitate a high standard of organisation, attention to detail, the ability to multi-task and prioritise competing deadlines together with a genuine desire to relate to and assist our injured clients.

    You will need to demonstrate:
  • Recent prior experience in personal injuries law
  • Experience in the use of LawMaster (highly preferred)
  • Highly developed time management skills with the ability to meet competing deadlines
  • The ability to plan and think ahead
  • Excellent organisational skills
  • Excellent written and verbal communication skills
  • The ability to work well under pressure
  • A typing speed of 60-70 words per minute with 95% accuracy
  • Meticulous attention to detail
  • Microsoft Office Intermediate level
  • Excellent personal presentation
  • A strong work ethic and a desire to do whatever it takes
  • A proactive approach to client's matters
  • The ability to work autonomously and as part of a team

    What we offer in return:
  • Competitive salary
  • A flexible workplace
  • Regular visits from Hugo and Harriet, the firm's Groodles
  • Day off on your birthday
  • Participation in firm's bonus and referral programme
  • The opportunity to join a 7 years in a row Doyles Guide Leading compensation law firm

    Preference will be given to applicants who have recent personal injury law experience and a knowledge of LawMaster.

    How to apply:

    We would love to hear from you if you have the above experience! Apply now with your resume and a cover letter detailing your experience.

    These positions are not suitable for candidates who are admitted or newly admitted as a solicitor.

    [website]

    Job Types: Full-time, Part-time

    Salary: $40,000.00 – $70,000.00 per to Friday

    • Example 3

    We are a well-established, small, busy firm looking for a legal assistant/secretary to join our team.

    Our practice includes a wide range of legal matters including personal injury (workers compensation, motor vehicle accidents, public liability, TPD Insurance etc.) family provision, wills and estate law, family law, litigation and conveyancing. Our office promotes an open, friendly environment and encourages support and growth.

    About the role:

    This full time permanent/casual position will be working with our solicitor team providing administrative and ad-hoc assistance including:

  • Scheduling appointments and diary management.
  • Client liaison.
  • Drafting and amending legal documents.
  • Compiling briefs.
  • Opening and closing files.
  • Billing and accounts.
  • Filing (electronic, scanning and hard copy) as well as court filing.
  • Dictaphone typing.
  • Other ad-hoc duties.

    To be a successful applicant for the position:

  • Previous Legal Assistant experience would be an advantage.
  • Excellent Customer service skills.
  • Current Driver's Licence essential.
  • Competent in Microsoft Office essential.
  • Experience with Leap Legal Software preferred but not essential.
  • Strong organisational and communication skills.
  • Excellent attention to detail and accuracy.
  • Positive and energetic attitude and excellent phone manner.
  • Ability to take initiative and work autonomously as well as part of a team.
  • Strong work ethic.
  • Ability to work to deadlines.

    Salary will be in accordance with the Legal Services Award.

    Days of work : Monday, Tuesday, Thursday and Friday (8.30 a.m. to 5.00 p.m.) PRO-RATA PAY

    To apply for this position, please send your covering letter and resume.

    We look forward to receiving your application.

    Job Types: Full-time, Casual, Permanent

    Salary: $30,000.00 – $50,000.00 per year

    COVID-19 considerations:
    We follow all protocols recommended by NSW
    Deadline: 09/12/2022

    • Example 4

    Paralegal/Legal Assistant (Immigration)

    Part-time flexible work hours; minimum 25 hours per week

    Nomos Legal is looking for a career legal support professional. Located in the heart of Sydney, Nomos is committed to providing high-quality specialist immigration law advice and advocacy and is looking for a professional who is able to continue their amazing work within the legal support industry by providing quality administrative and paralegal assistance to our immigration lawyers.

    Nomos prides itself on being an inclusive employer and offers this role with flexible part-time work hours (minimum 25 per week).

    Tasks & Responsibilities:
  • Drafting, formatting, and reviewing legal documentation including visa applications,
  • Efficiently managing client files,
  • Day-to-day document and file management including data and document collation, maintenance,
  • Conducting legal research as required,
  • Drafting correspondence to clients as required,
  • Diary and task list management, setting priorities and scheduling.

    Selection Criteria:Essential
  • At least 12 months of experience in a paralegal or legal assistant role,
  • Experience / knowledge of the Australian migration system,
  • Knowledge of and experience using LEAP Legal Software,
  • Highly fluent in written and spoken English,
  • Meticulous attention to detail and the ability to draft documents with complete accuracy,
  • Demonstrable problem-solving skills,
  • Professionalism and a positive, client-focused attitude,
  • Ability to manage multiple cases at different stages,
  • Strong organisation skills to manage own time, prioritise tasks and meet deadlines,
  • A flexible and self-motivated approach to work,
  • Confident and experienced in working with Microsoft Office products including Outlook, Word, Excel and PowerPoint.

    Selection Criteria:Desirable
  • Previous experience in a small firm.

    We actively encourage and welcome candidates from diverse backgrounds to apply, including those with caring responsibilities and those returning to the workforce.

    We believe in the value of building strong relationships through a personal approach, allowing us to deliver the most effective results for our clients. If you think you are the right fit for this position, apply directly to [website] addressing all selection criteria in your cover letter. All applications treated in confidence.

    Salary commensurate with experience. Only candidates selected for interview will be contacted.

    Job Type: Part-time

    Expected hours: 25 – 30 per week



    Experience:
  • Similar immigration: 1 year (Required)

    Work Authorisation:
  • Australia
    Location: In person

    • Example 5

    If you are looking for a career opportunity with a leading practice group within an independent Australian law firm, look no further. We re building our success from our strengths - innovation, relationships, service excellence and client satisfaction.

    The Firm
    With offices in Brisbane, Sydney, Melbourne, Canberra and Newcastle and a complement of over 350 staff, we are building an east coast brand, offering a national and international platform that is ambitious, exciting and distinguishes us from our competitors. An award winning law firm, McCullough Robertson has received the prestigious Employer of Choice for Gender Equality citation for the tenth consecutive year and has recently been awarded Diversity Law Firm of the Year by Lawyers Weekly.

    The Role
    We are seeking a dynamic intermediate to senior Legal Assistant to join the McCullough Robertson float team. Working closely with all of the legal and shared services teams, some of your general duties will include:

  • Providing exceptional and proactive administrative support at firm wide level;
  • Covering annual and personal leave for the wider Legal Assistant team;
  • Providing overflow assistance to the Legal Assistants during busy peak periods including for billing and large firm projects;
  • Supporting the firm's Centralised Services team as required;
  • Proactive diary management and meeting coordination with clients, key industry stakeholders and internal management;
  • Coordination of regular travel arrangements;
  • Document drafting, amendment, management and dictation;
  • Take responsibility for ensuring detailed handover is conducted to Legal Assistant; and
  • Secretarial support for high-volume general administrative tasks.

    Experience
    You will ideally have at least three years experience as a Legal Assistant, with experience supporting busy teams and helping to manage competing priorities. You will need to be adaptable and flexible in your role where at times you will be required to work across multiple teams. You will also need to have strong attention to detail and organisational skills. You will be proactive, resilient and self-motivated. This is an opportunity to join a team that prides itself on its delivery of high-quality work and is focused on its long-term relationships with its clients. Successful candidates will be able to demonstrate the following attributes:

  • Ability to exercise initiative;
  • Excellent communication skills;
  • Ability to network and build strong relationships with internal and external stakeholders;
  • Ability to multitask and manage deadlines;
  • Communicates effectively with authors to confirm instructions and work requirements;
  • Ability to maintain good working relationships and work effectively, cooperatively and supportively with others across the firm;
  • Effectively work autonomously but importantly as part of a team; and
  • Excellent technical skills and understanding of software applications.

    Benefits
    Your sense of fulfilment at work is important to us and in return for your expertise and enthusiasm, we offer:

  • a fantastic work environment working with a friendly and supportive team who enjoy each other s company;
  • competitive remuneration;
  • opportunity to develop great client relationships;
  • subsidised gym membership;
  • newly refurbished CBD offices; and
  • active social and sporting events.

    To apply for this position Alternatively please contact Tara Gandy on 07 3233 8684 for a confidential discussion.
    We're an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
    It is a condition of employment for all McCullough Robertson Employees to have obtained their vaccination against COVID-19. This helps us make our workplace safe and enables us to sustain normal arrangements for work at our offices. We also want to work with our clients to ensure a safe environment for them when they visit and the safety of our staff when we visit
    Type: Full-time

    • Example 6

    The Role
    We are looking for a Legal Assistant to join our highly regarded Corporate team in Brisbane. This is an exciting and fast-paced role, that supports one of the firms Joint Manager Partners, a Partner as well as five other authors across the team.
    The role will be varied including the following key responsibilities:

  • Secretarial support for general administrative tasks;
  • Proactive inbox management;
  • Proactive diary management and meeting coordination including preparing agendas;
  • Coordination of team CLE program including room bookings and catering requirements;
  • Assisting the Managing Partner with team leave requests;
  • Assisting with time sheet entries;
  • Management of monthly billing;
  • Coordination of travel arrangement;
  • Amending documents;
  • File opening and file management; and
  • Working closely with the other Legal Assistants across the team and firm.

    Experience
    The successful candidate will ideally be an intermediate to senior Legal Assistant/Personal Assistant with some experience in the legal industry. Due to the nature of the role, you will be exposed to highly sensitive information, so a high degree of maturity and confidentiality to deal with and manage such material is paramount.
    We are looking for someone who is highly motivated and proactive, with excellent organisational skills, and a desire to provide superior support to the team. You must also demonstrate the following attributes:

  • Ability to exercise initiative;
  • Excellent communication skills with the ability to liaise with internal and external parties;
  • Ability to multitask and manage deadlines;
  • Excellent attention to detail;
  • Self-motivated with the ability to work autonomously as well as part of a team; and
  • Excellent technical skills and understanding of software applications.

    Join a team with a drive to achieve quality results for clients; a commitment to each other; and a strong community contribution.
    With over 350 staff across offices in Brisbane, Sydney, Melbourne, Canberra and Newcastle, McCullough Robertson is a big firm without the attitude.
    We work on big matters but work in small teams, giving each of our employee s hands-on experience and the ability to develop their own interests and areas of expertise. Our goal is for each and every one of our employees to build a rewarding career which is full of opportunities, satisfying relationships and a sense of achievement.

    Inclusion and Diversity
    We are a leader in diversity and inclusion, and are committed to creating an inclusive environment for all employees.
    An award-winning law firm, we have received the prestigious Employer of Choice for Gender Equality citation for the tenth consecutive year and have recently been awarded by Lawyers Weekly Diversity Law Firm of the Year.
    Benefits
    Your sense of fulfilment at work is important to us and in return for your expertise and enthusiasm, we offer:

  • a fantastic work environment working with a friendly and supportive team;
  • competitive remuneration;
  • opportunity to develop great client relationships;
  • subsidised gym membership;
  • active social and sporting events; and
  • newly renovated CBD offices and end of trip facilities.

    To apply for this position
    Alternatively please contact Tara Gandy on 07 3233 8684 for a confidential discussion.
    We're an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
    It is a condition of employment for all McCullough Robertson Employees to have obtained their vaccination against COVID-19. This helps us make our workplace safe and enables us to sustain normal arrangements for work at our offices. We also want to work with our clients to ensure a safe environment for them when they visit and the safety of our staff when we visit
    Type: Full-time

    • Example 7

    ABOUT THE Company

    The Catholic Archdiocese of Perth, dedicated to the Immaculate Conception of the Blessed Virgin Mary, is located in Perth, the capital city of the State of Western Australia. It is bounded in the north by the Diocese of Geraldton, in the east by the South Australian border and in the south by the Diocese of Bunbury. Perth is the Metropolitan See for the Province of Perth of which the suffragan Dioceses are Broome, Bunbury, and Geraldton.

    The Catholic Archdiocese of Perth has 106 Parishes and 23 Agencies within its boundaries. Each Parish is under the responsibility of a Priest appointed by the Archbishop of Perth. Agencies are managed by a director and deliver a wide variety of ministries including Safeguarding, faith enrichment and formation, liturgy, disability and mental health support, counselling, Aboriginal outreach, marriage and family education services, homelessness support, justice and ecology education programs, training courses and employment support, migrant and refugee services, and prison chaplaincy. Archdiocesan administrative support is provided through the Office of the Archbishop and the Catholic Archdiocese of Perth Administration Centre (CAPAC) situated in Griver House, 249 Adelaide Terrace, Perth.

    ABOUT THE ROLE

    As an experienced Legal Assistant, you will partner closely with the in-house counsel. This is a unique role that encompasses full legal business administrative support. You will have the vital responsibility of managing the day-to-day legal operations of the organisation and liaising with the senior executives internally and externally.

    Ultimately, we are seeking someone with strong administration, organisation and interpersonal skills with a legal background who can:
  • Communicate and collaborate with external legal service providers to the Catholic Archdiocese of Perth, including commercial law firms, independent counsel, settlement agents and property managers.
  • Act as coordinator to implement and regularise various policies across Archdiocesan agencies, organisations, and parishes.
  • Prepare first drafts of various documents (i.e., leases, licences and related documentation).
  • Provide executive assistant services to the Catholic Archdiocese of Perth and maintain client relationships across Archdiocesan agencies.

  • Perform general legal business administrative duties, including drafting, filing, and proofreading documents
  • Communicate with external legal services providers to arrange meetings with the in-house counsel
  • Assist legal counsel in meetings by setting up boardrooms and notetaking
  • Liaise with in-house counsel, Executive Director and other senior leaders in the organisation
  • Assist in-house counsel with drafting and answering correspondence

  • Adhere to all court drafting procedures and ensure timely submissions of court documents
  • Utilise software systems for electronic filing and storing information
  • Manage discovery processes for litigation and liaise with record and data management services.

    The above is not an exhaustive list of duties. You will be expected to perform different tasks as required to meet the overall objectives of the organisation.

    ABOUT YOU:

    As a successful candidate, you will be a self-starter with outstanding communication skills, respect confidentiality and have the capacity to work with all levels of the organisation.

    Ideal Skills

    Have
  • +3 years experience as an Executive Legal Assistant or in a similar role
  • Paralegal and/or conveyancing qualifications and experience

  • Background in property and commercial law

  • Sound experience in litigation management, including data processes and discovery; preparation of briefs to counsel.
  • Strong understanding of the legal environment in Western Australia
  • Experience in understanding and managing policy delivery
  • Excellent written and verbal communication and strong stakeholder management skills
  • Excellent problem solving, organisational and analytical skills
  • High-level attention to detail and confidence
  • Strong problem-solving skills, with the ability to adapt and meet deadlines
  • Advanced IT skills and Microsoft Office Suite

  • Positive can-do attitude, strong worth ethic and meticulous work habits

  • A self-motivated and dedicated approach to work

    Ability to
  • Work autonomously and within a team environment
  • Adapt to a new and fast-paced environment
  • Demonstrate initiative and flexibility in a working environment
  • Contribute positively to a team and workplace effectiveness
  • Maintain confidentiality
  • Be able to quickly adapt to new matters and changing circumstances

    Benefits
  • Flexible work schedule
  • Work in a friendly and positive environment

    HOW TO APPLY

    If this opportunity is of interest to you:
  • Apply Now
  • Please send us a one-page cover letter telling us why you are the right fit for this role.
  • Attach a CV outlining your experience and qualification
  • We will not consider your application without a cover letter.

    Contact US

    If you have any questions or would like further information on the role, please contact Caroline Quartey, Associate Consultant - marvin Consulting Group, on 08 6377 7607.

    Job Type: Full-time

    Salary: $70,000.00 – $95,000.00 per year

    Schedule:
  • 8 hour shift

    Application Question(s):
  • What are the Microsoft Office products are you experienced with?

    Experience:
  • Legal Assistant: 3 years (Required)
  • commercial law: 3 years (Required)

    Licence/Certification:
  • Covid-19 vaccination certificate (Required)

    Work (Required)
    • Our mission

    Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

    Read our editorial guidelines

    Legal Assistant job summary

    A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

    Example of a Legal Assistant job summary

    Our busy law firm is currently seeking a qualified applicant to fill the position of Legal Assistant. The Legal Assistant will be responsible for managing day-to-day operations of the law firm, including carrying out administrative services, providing support to the legal team and ensuring that the firm remains in compliance with state legal regulations. The ideal candidate for this position has a strong work ethic, exceptional problem solving skills and is comfortable working in a fast-paced and dynamic workplace.

    Legal Assistant responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

    • Complete administrative duties such as making copies, answering and directing phone calls and greeting clients
    • Coordinate appointments, including all correspondence and logistics necessary
    • Draft documents and letters from existing acquisitions using proper licensing templates
    • Manage legal documentation and correspondence in strict confidence
    • Correspond with counsel, court and clients
    • Assist with accounting and billing
    • Implement and improve upon administrative processes for more efficient workflow

    Legal Assistant qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Two-year degree or equivalent certification
    • 2+ years’ working experience as a legal assistant
    • Experience in real estate law and knowledge of commercial and residential transactions preferred
    • Knowledge of Teraview electronic registration
    • Familiarity with MS Office
    • Ability to type 70+ words per minute
    • Excellent interpersonal and communication skills
    • Able to take direction and work independently with little or no supervision
    • Highly organised and detail-oriented

    Hire your next Legal Assistant today

    Post a job

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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