How to write an Administrator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Administrator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Administrator job titles

    Administrator
    Senior Administrator
    Business Administrator (Oracle certification preferred)
    Administrator (Part-Time)
    Manager

Administrator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Administrator job summary

Our company is looking for a Business Administrator to manage projects from start to finish and ensure they are completed as per contract requirements. The Business Administrator will be responsible for developing and monitoring project schedules, making sure necessary resources are available to facilitate project completion and acting as the liaison between the project team and the client. The successful candidate will act as the single point of contact with important clients, so we need someone who is confident, professional and reliable.

Administrator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Administrator responsibilities

    Generate project schedules and create metrics to be reviewed at each project milestone
    Analyse materials and personnel needs prior to the onset of each project phase
    Maintain and update all digital and hard copy client contract files
    Establish a safe working environment for team members based on company policies and state and federal workplace laws
    Negotiate contract changes with customers before, during and after each project

Administrator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Administrator skills

    Bachelor’s degree in business administration or related subject
    Experience with high-level CRM software preferred
    2+ years’ business administration and contract management experience required
    Ability to maintain work flow in a fast-paced environment
    Willing to work with all levels of internal management and utilise internal resources
    Exceptional interpersonal communication skills

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