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Accounts Payable Officer Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 16 July 2025
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Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Accounts Payable Officer job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Accounts Payable Officer
  • Senior Accounts Payable Clerk
  • Accounts Payable (with Oracle proficiency)
  • Accounts Payable Clerk

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Accounts Payable Officer Job Description Examples:

Example 1

Do you have Accounts Payable experience with larger organisations?

Momentum Consulting are currently seeking an Accounts Payable Officer for an ongoing position based near Oxley.

The benefits:

  • Monday to Friday
  • Flexible working hours, can start between 7-9am
  • $37.31p.h ongoing casual role
  • Paid weekly

    The duties:

  • Receive, process/ pay, code and match invoices
  • Journaling
  • Data entry
  • Checking accuracy of invoices

    To be successful:

  • Minimum 2 years Accounts Payable experience
  • Experience using Kofax, SAP and Microsoft Suite is preferred
  • Available to start within 3 weeks and can commit to a long term position
  • Able to work within a small accounting team

    How to apply:

    If you have the above required experience please click Apply Now and submit a current resume.

    Momentum Consulting Brisbane

    07 3848 9811

    Momentum is extremely passionate about providing equal employment opportunity for all. We are committed to diversity and an inclusive workforce. Aboriginal and Torres Strait Islander People are encouraged to apply.

    Job Type: Casual

    Salary: $37.00 $38.00 per hour

    Schedule:
  • Monday to Friday

    Experience:
  • Accounts payable: 2 years (Required)
  • SAP: 1 year (Preferred)
  • Microsoft Excel: 1 year (Preferred)

    Work (Preferred)

    • Example 2

  • KINGS PARK Location
  • MON FRI HOURS
  • Permanent Office BASED Position

    Located in Kings Park is an excellent opportunity to secure a permanent role within a small but close knit Finance team.

    THE ROLE:

    Reporting to the Office Manager some of your key accountabilities will include:

  • Manage the Accounts Payable duties for two locations Blacktown and Nepean
  • Allocate BAS and supplier payments in MYOB and PEACH systems
  • Reconcile creditor statements
  • Manage all supplier credit note processing including allocation, deduction and follow up
  • Manage and reconcile petty cash
  • Manage banking process (Monday, Wednesday & Friday)
  • Mail collection (Monday, Wednesday & Friday)
  • Adhoc duties as required
  • Payroll backup support as required

    THE Candidate:

    To secure this role the ideal candidate will have:

  • Previous experience within a similar Accounts Payable role you love working in a small team and having a busy role to go to each day
  • Excellent communication skills you will be dealing with internal and external teams, suppliers and customers so its essential you can communicate effectively
  • Experience using Peach or MYOB software would be great but not essential
  • A current covid vaccination certificate
  • The desire to join a small, friendly team you have a great work ethic and love coming in and getting the job done

    This is a great role for someone who might have recently finished up in a position or you may be looking for a role closer to home. There is no work from home in this position as the team loves to work together onsite managing the accounts functions for two locations in Sydney.

    IPR1856

    Job Types: Full-time, Permanent

    Salary: $60,000.00 $75,000.00 per year

    Schedule:
  • Monday to Friday

    Work (Preferred)

    • Example 3

    The Opportunity
    We re a truly global business and our finance team is the lynchpin which binds us. Our group is becoming increasingly complex, and the expertise of our finance team has accelerated in proficiency and demand. In order to support our growth, this opportunity has been created to strengthen our AP capabilities. We are looking for an experienced AP Officer to be involved in the daily administration of AP along with and a number of process improvement opportunities.
    Why you'll want to join us
    We hire the best and take pride in our exceptional working environment. We value creativity and encourage innovation, education and freedom of thought. We strongly believe that personal and professional fulfilment go hand in hand with company success.
    You're the sort of person who enjoys working in autonomous but collaborative environment with highly intellectual colleagues.
    What we are looking for
    We are looking for someone who can add value to our finance team by offering ideas and solutions for process improvement whilst keeping strong attention significant administration requirement of AP
    You will describe yourself as analytical and passionate about process and control, you see work as not just a job but a career and care about the business strategy and direction.
    In your application we will be assessing the following:

  • Accurate processing of vendor invoices and employee expenses
  • Minimum 5 years experience in an Accounts Payable role
  • Able to meet Month End deadlines and reporting
  • Ability to confidently liaise with suppliers and stakeholders regarding payments and account queries
  • Transactional maintenance and reconciliations of assigned ledgers and supplier statements
  • Experience with using Netsuite is desired but not essential.
  • Process of weekly payments to suppliers

    About WiseTech Global
    At WiseTech Global we are united in our mission to create breakthrough products that enable and empower those that own and operate the supply chains of the world. Find out more at WiseTech Global
    Before you Apply
    From time to time, WiseTech Global may use an external service provider to assess applications on our behalf. Accordingly, by applying for this role and providing your personal information to WiseTech Global, you consent to WiseTech Global providing this information to our external service providers who are required to treat such information with strict confidentiality in line with privacy and data protection laws and Type: Full-time

    • Example 4

    Great opportunity for Account Payable Officerat a logistics company in Lidcombe!

    If you have experiences over 2 years in a similar role, please apply with your CV today!

    **All applicants need to hold the full work rights to work permanently in Australia as we are not able to sponsor your work visa.

    Duties:

  • Timely and accurate processing of invoices received for payment in Great Plains
  • Answer all vendor enquiries
  • Getting departmental approval for all invoices
  • Perform filing, copying and scanning of documents where required
  • Ensuring disputed/unpaid charges are investigated and resolved promptly
  • The focus of the role is to efficiently manage all activities associated with payment cycle
  • Timeliness of payments, ensuring there are no overdue accounts attracting late payment fees or penalties
  • Responsible for the reconciliation of supplier statements with ledger balances
  • Ensuring integrity of data is maintained so that financial information is timely and accurate
  • Verify that payable transactions comply with financial policies and procedures
  • Ensure confidentiality and security of financial files
  • Developed procedures to maintain and increase efficient operations
  • Updates job knowledge by participating in educational opportunities
  • Any other duties as assigned by manager

    Requirements:

  • Minimum 2 years experience in similar role
  • Higher school certificate
  • Accounting Diploma (Preferable)
  • Previous experience in Transport and Logistics industry (Preferable)
  • Able to commute to the office in Lidcombe

    Due to the high volume of applicants we receive, only shortlisted candidates will be contacted.

    [Agency Info]

    World Mode Holdings Group is a leading recruitment consultancy business in Japan that specializes in fashion retail. WMH Group has the largest market share of fashion retail job placements in Japan, with over 1,000 clients in the fashion industry.

    iDA Australia is a subsidiary of WMH Group, established in Sep 2018.

    Job Type: Full-time

    Salary: $60,000.00 $66,000.00 per year

    Schedule:
  • Monday to Friday

    Application Question(s):
  • Are you authorized to work permanently in payable: 2 years (Required)

    • Example 5

    Accounts Payable Officer Construction / Property Group

  • Award winning developer
  • Strathfield office
  • Gym and parking on site
  • Career opportunity

    About the Employer:

    renowned for producing state-of-the-art & contemporary residential/mixed-use projects throughout the Sydney metropolitan area our client is now one of Sydney s largest developers and is considered an industry-leading specialist in development & construction.

    About the Role:

    This is a great opportunity to join a leading organisation who due to growth and innovation are seeking to add to their Accounting team with an experienced Accounts Payable Officer.

    Benefits:

  • Established team
  • Leading Property Group
  • Modern custom-built offices

    Duties:
  • Ensuring all invoices are processed in a timely and accurate manner
  • Managing payment runs
  • Completing supplier statement reconciliations
  • End of Month Creditor reporting and analysis
  • Attending to telephone and email enquiries
  • Assist with month end process
  • Creation of new supplier accounts
  • Reconciliations of accounts
  • Reporting as required
  • Proactively contribute to improving the payment and invoicing process
  • Assist with other tasks as required

    Skills and Experience:
  • 3 to 5 years previous experience in an Accounts Payable role
  • Construction, engineering or related industry experience would be beneficial
  • Hands-on experience with Cheops software preferred
  • Familiarity in dealing with sub-contractors and suppliers
  • Developed communication and inter personal skills and the ability to build and maintain relationships
  • High degree of accuracy and attention to detail
  • Accounting qualifications / studies
  • A strong work history

    Hours: Monday to Friday, 9am to 5:30pm

    Public transport is accessible, via train and bus to the office however office parking is also available for those who prefer to drive. The organisation also offers an office gym and further benefits.

    Please note only candidates that meet our client s selection criteria will be contacted.

    Job Type: Full-time

    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Strathfield, NSW: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Accounts payable: 2 years (Required)

    Work (Required)

    • Example 6

    Who we are

    As a Wesfarmers business, Coregas is the only Australian-owned gases company. We manufacture gases locally and distribute throughout Australia and New Zealand. Our compressed gases and cryogenic liquids are used for a huge range of applications including construction, healthcare, welding, research, food & beverages and clean energy.

    Coregas' vision is Changing Gases, Changing Lives. At Coregas, we help our customers achieve amazing things by delivering products, expertise and personal service second to none.

    We are seeking an Accounts Payable Officer to join our team on a 6-month contract, full-time basis. Reporting to the Financial Accounting manager, you will become an essential part of the team to ensure the smooth running of the accounts payable function.

    What you will be doing

  • Process supplier invoices and credits in accordance with policies and procedures
  • Match invoices with purchase orders and process within Navision & Sympac
  • Reconcile Creditor Statements monthly
  • Prepare and process weekly eft and international payment runs
  • Resolve supplier and internal customer queries to ensure satisfactory outcome for the supplier and Coregas Group
  • Prepare monthly accruals
  • Prepare monthly depot commission payments
  • Answering incoming vendor queries

    What we need from you

  • Previous accounts payable experience with computer-based systems
  • Good written and verbal communication skills
  • High level of numerical accuracy
  • Exceptional attention to detail
  • Organisational skills
  • Ability to work to deadlines
  • Customer focus
  • Team oriented

    What we can offer you

  • An outstanding team that will support and develop your skills.
  • A position within a growing company and industry.
  • Ongoing career development & training.

    Want to know more?

    Visit our website at [website] to learn more about us.

    How do I join the team?

    Click the 'Apply' button below to send us your resume and covering letter!

    Coregas promotes and adheres to the policies and practices of diversity and encourages applications from people of all ages, nationalities, abilities, and cultures - including Aboriginal and Torres Strait Islander peoples, the Lgbtqia+ community and people living with disability.

    As part of the recruitment process, suitable candidates will be required to complete background checks, which may include pre-employment medical assessment, drug and alcohol testing, as part of your application process.

    Job Types: Full-time, Fixed term
    Contract length: 6 months

    Salary: $60,000.00 $65,000.00 per year

    Benefits:
  • Professional development assistance
  • Referral program
    Schedule:
  • 8 hour shift



    Ability to commute/relocate:
  • Yennora, NSW 2161: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Accounts payable: 1 year (Preferred)

    Work Authorisation:
  • Australia Location: In person

    • Example 7

    Accounts Payable Officer

  • Join the head office of Australia s number one builder in NSW, McDonald Jones Homes
  • Join our experienced accounts payable team in this rewarding role
  • Honeysuckle location/full time role

    The NXT Building Group is a diverse and expanding organisation with over 1000 passionate employees whose purpose is to build beautiful homes for Australians. Established in 1987 and continuing to evolve both organically and through acquisition, we are well positioned for growth and committed to achieving our vision of being Australia s leading home builder. Our iconic brands include McDonald Jones Homes, Supaloc Steel Frames, MOJO, Weeks, Wilson, and Brighton Homes.

    From architecturally designed first homes and multi-residential projects to luxurious residences and investment properties, we strive to set the benchmark in the new home building industry while ensuring that our people, both customers and staff, are at the centre of everything we do along the way.

    About the opportunity

    The Accounts Payable officerposition reports to the Shared Services Manager and is part of the wider Finance team. The focus of this role is to accurately process supplier and sub-contractor invoices. More specifically you will be responsible for:

  • Entering of supplier and subcontractor invoices into the system accurately and efficiently
  • Distribution and review of sign off reports
  • Checking that the invoice has been properly authorised in accordance with delegated authorities, checking coding and GST treatment
  • Batching the invoices for payment
  • Develop strong working relationships with internal staff and external suppliers to resolve any issues

    About you

    You will share a passion for our purpose to be the number one residential builder in Australia and be aligned to our core values. In addition, you will demonstrate:

  • Previous experience in word processing and data entry is highly regarded
  • High level of attention to detail
  • Ability to clearly communicate and collaborate with others
  • Strong problem solving and time management skills
  • Strong work ethic and positive work attitude
  • A good understanding of MS Office suites

    Our commitment

    We believe that our employee community is a key strength of our organisation, and we aim to attract the best talent to achieve our strategic goal of being Australia s number one leading home builder and Employer of Choice in our sector. Our leaders create inclusive teams and value the individual contributions of our employees. We value safety and integrity, and we lead the way in innovation and building better.

    Interested?

    The appointment of successful applicants will be subject to satisfactory employment screening and depending on the inherent requirements of the role, may involve the completion of a National Police Check and pre-employment medical.

    Apply today!

    If you are determined to make a difference and want to join an innovative and inclusive organisation committed to building better lives, click on the APPLY button. To find out more about NXT Building Group go to NXT Building Groupand McDonald Jones Homesor follow us on LinkedIn

    Job Type: Full-time

    Salary: From $65,000.00 per year

    Benefits:
  • Gym membership
  • Referral program
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Newcastle, NSW 2300: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Accounts payable: 1 year (Preferred)

    Work (Required)

    • Example 8

    Accounting Accounts Payable Brisbane Permanent / Full Time
    15/6/2022

  • Flexible Working | Industry Benchmarked Salary Package | Annual Salary Reviews
  • Reputable Consultancy that will enhance your accounting career
  • Company Culture that is Respectful, Inclusive and Supportive

    The Company
    Northrop Consulting Engineers is an employee owned; multi-discipline consultancy that has been established for over 40 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

    We currently employ over 450+ team members across Ten offices in NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

    The projects we undertake come in all sizes across a range of sectors including age care, health, education, land development, commercial, industrial and residential.

    About the role:
    Based in our Brisbane CBD office, you will be joining a fast paced, busy team. You will enjoy operating with an appropriate level of autonomy, reporting to the Company Accountant, you will be engaging with staff all across our business.

    This will be a pivotal role to help support the success of the whole team and broader business. At Northrop, our people are our most valued resource. Our Finance Team play a key role in the success of our organisation and our strategic and operational efficiencies. The team works closely with all Northrop employees, and our external stakeholders, to ensure accurate information can be provided across all areas relating to finance and accounting.

    The Accounts Payable Officer will be a key support role in our Corporate Finance team. This position is responsible for providing an efficient and effective accounts payable service to all employees.

    The impact you ll have:

  • Establish and maintain positive customer, supplier, and cross function relationships.
  • Accounts Payable fortnightly Vendor processing
  • Invoice batch payment set up in bank
  • BPay and International payment processing
  • Working alongside the Business Support team to process ivoices. Including final checks and seeking appropriate approvals.
  • Keeping track of Aged Creditors report
  • Credit Card Account Processing
  • Assistance with TPAR Reporting
  • Review of Asset Accounts and liaise with regions as required
  • Maintenance of Depreciation and Asset Register in Xero for Month End Accounts
  • Supporting the Corporate Finance team in actioning company reporting and month-end tasks.

    The talent you ll bring:

  • Ability to work in a close-knit team as well as working autonomously.
  • Previous experience in an accounts payable role within building and construction industry will be highly regarded.
  • Sound understanding of Excel.
  • 1-2 years experience of Accounts Payable
  • Experience with high volume transactions as well as ERP Software is desirable

    What does working at Northrop look like to you?
    At Northrop we understand that the key to success is our people. Together we are creating a workplace that values an inclusive culture. We are proud of our family feel and collaborative working environment.

  • We practice flexible working and are open to discussions about what that means for you - hybrid/wfh/remote
  • Benchmarked salary package with annual salary reviews
  • Flexible working hours
  • Paid parental leave (primary carer, maternity and partner leave)
  • Salary income protection insurance
  • We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc.
  • Respectful, supportive and collaborative culture
  • We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones

    If our advertised working arrangement doesn t suit, we still encourage you to apply so we can consider your application.

    How to apply?
    To apply for this role, please submit a comprehensive resume as well as a brief covering letter by clicking on the Apply tab

    If you need more information regarding this opportunity, please contact Lewis Crosbie -Recruitment & Talent Specialistvia email on [website] or via [website].*

    You can find all our available positions on our [website]

    Northrop is an equal opportunity employer.

    ***No agencies please. Applications are sought from direct applicants Types: Full-time, Permanent
    • Our mission

    Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

    Read our editorial guidelines

    Accounts Payable Officer job summary

    A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

    Example of an Accounts Payable Officer job summary

    We are looking for a reliable and precise professional to help us properly maintain our payable information. The Accounts Payable Officer will maintain current accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyse expense reports to assign payments to the proper cost centres, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.

    Accounts Payable Officer responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

    • Maintain petty cash accounts and log all outgoing disbursements
    • Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts
    • Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made
    • Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments
    • Reconcile payable reports each month to confirm that all amounts paid were accurate

    Accounts Payable Officer qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Bachelor’s degree in accounting, finance or related discipline
    • 2+ years’ experience in accounts payable
    • Ability to use Microsoft productivity software such as Excel and Word
    • Excellent attention to detail
    • Strong organisational ability
    • Effective corporate communications skills
    • Ability to consistently meet all deadlines

    Hire your next Accounts Payable Officer today

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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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