How to write an Accounts Payable Officer job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Accounts Payable Officer job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Accounts Payable Officer job titles

    Accounts Payable Officer
    Senior Accounts Payable Clerk
    Accounts Payable (with Oracle proficiency)
    Accounts Payable Clerk

Accounts Payable Officer job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Accounts Payable Officer job summary

We are looking for a reliable and precise professional to help us properly maintain our payable information. The Accounts Payable Officer will maintain current accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyse expense reports to assign payments to the proper cost centres, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.

Accounts Payable Officer responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Accounts Payable Officer responsibilities

    Maintain petty cash accounts and log all outgoing disbursements
    Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts
    Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made
    Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments
    Reconcile payable reports each month to confirm that all amounts paid were accurate

Accounts Payable Officer qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Accounts Payable Officer skills

    Bachelor’s degree in accounting, finance or related discipline
    2+ years’ experience in accounts payable
    Ability to use Microsoft productivity software such as Excel and Word
    Excellent attention to detail
    Strong organisational ability
    Effective corporate communications skills
    Ability to consistently meet all deadlines

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