Office Administrator Job Description: Top Duties and Qualifications

We are a small boutique firm in the Moonee Ponds area. We pride ourselves on the personal approach we have with our clients. To do this, we need the services of professional, keen and motivated staff who are like-minded.

About the ROLE: We are looking for a motivated Administration Assistant who will be responsible for, but not limited to the following tasks:

Secretarial support for the Accountants & Bookkeepers

Collating tax returns and activity statements, formatting documents, proof reading, editing

Mail inward/outward

Liaising with clients via email, phone, in person

Liaising with the ATO

Liaising with ASIC

ASIC corporate secretarial responsibilities

General MYOB AO Database maintenance

Diary management with appointments

General and ad-hoc administration duties

Skills & Experience: Experience not essential but ideally you will have had 3-5 years experience in a public practice accounting firm, and possess the following:

A motivated, mature and proactive attitude

Keen eye, with attention to detail

Be able to work autonomously, taking ownership of the role

Present professionally at all times

Strong verbal & written communication skills

Ability to prioritise tasks and work well under deadlines

Proficient in Microsoft Excel & Word

Experience with MYOB AO/AE, is an advantage

Job Type: Full-time

Salary: $45,000.00 $60,000.00 per year

Schedule:

8 hour shift

Ability to commute/relocate:

Moonee Ponds, VIC 3039: Reliably commute or planning to relocate before starting work (Required)

Experience:

Office administration: 3 years (Preferred)

Work Authorisation:

Australia Start Date: 27/06/2022

MIR-AUS has been successfully selling Continuous Ink Supply Systems and Heat press for many years and has established its range of products in over 50 retail stores in Australia and abroad.

The Opportunity

A full-time opportunity has become available for a reliable and hardworking Sales Office Administrator to join our close-knit team.

We are looking for a highly organised person to look after our administration work.

This involves working the phones, communicating with customers, filing, mail outs, our website and warehouse systems and working closely with your colleagues.

It is essential that you have the following skills:

Strong Computer literacy is a must

Organizational skills

Communication skills

Multi-tasking

Time-management

Proactive and have a can-do attitude

Proofing and attention to detail

A sense of humour and a character of kindness and a company attitude is important to us.

Job Types: full-time

Job Duties:

Answer incoming customer inquiries

Record and modify customer information within the database

Engage with clients in a friendly and professional manner while actively listening to their concerns

Offer support and solutions to customers in accordance with the company's customer service policies

Other duties as requested

Schedule:

Monday to Friday 9 AM - 5 PM

Experience:

sales: 1 year (Preferred)

customer service: 1 year (Preferred)

Work Eligibility:

Permitted to work permanently with no restriction on hours (e.g. citizen, permanent resident) (Preferred)

Job Types: Full-time, Part-time

Salary: $27.00 $30.00 per hour

Schedule:

Monday to Friday

Experience:

Office administration: 1 year (Preferred)

Work (Preferred)

Working closely with a Senior Financial Adviser , in a well established, small, family based company, this role will entail offering high-level admin support and exceptional customer service to clients via face to face , telephone and email. Duties will include:

General admin duties, including processing and electronic filing,

Long term position only, all training will be provided.

Working with Xplan Software.

General financial services, including follow up with client, insurance company, super fund company, filling up an application forms and generating documents.

Liaising with clients by email and phone, while providing an exceptional level of service.

Who we want.

Excellent written & verbal communication skills, and relationship management.

Confidence and ability to build rapport quickly.

Must be Australian PR or Citizen

Strong attention to detail.

Good time management & organisational skills.

A genuine quick learner with willingness to learn & adapt, in an ever-changing industry.

Good computer skills and ability to use a range of different electronic systems.

Some of the perks:

Can work School hours - Flexible work hours

Permanent part time

Easily accessible location.

Professional development assistance

Competitive hourly rate with additional earnings potential & bonuses.

Job Type: Part-time

Pay: From $35.00 per hour

Expected hours: 20 per week

Benefits:

Referral program
Schedule:

Day shift

No weekends
Supplemental pay types:

Performance bonus



Experience:

Office administration: 1 year (Preferred)

Work Authorisation:

Australia (Required)

Location:

Blacktown, NSW 2148 Location: In person

Part time

Negotiable work hours

Working onsite - Osborne Park WA

Salary - above award rate

Training supplied

About Abacus

Established in 1987, Abacus Educational Suppliers specialises in providing equipment for Maths, Science, Literacy and Storage to schools.

Abacus Educational Suppliers prides itself on an excellent reputation based on friendly customer service, and fast delivery of goods.

Abacus is currently seeking a motivated and organised Office Administrator to join our friendly and supportive team working onsite in our Osborne Park WA office.

Duties will include but are not limited to;

Invoicing and Administration

Processing / invoicing customer orders including returns, refunds, credits

Providing customers with ations

Customer Relations, i.e. responding to customer queries, assisting in the shop, answering the phone

Assist other admin staff with other ad-hoc duties and projects

Your background

Experience in a similar role is desirable but not essential as training will be supplied

Excellent presentation and communication skills both verbal and written

Confident and proficient understanding of common computer software

Excellent organisational and relationship building skills

Ability to work independently in a pro-active manner

Please email your cover letter and CV to attention Trevor.

No agencies please.

Job Types: Part-time, Permanent

Schedule:

Monday to Friday

No weekends



Ability to commute/relocate:

Osborne Park, WA 6017: Reliably commute or planning to relocate before starting work (Required)

Work Authorisation:

Australia Location: In person

Position purpose

To provide administrative support for the Employer. You will have various duties and responsibilities. This will provide an opportunity for the Employer to apply his/her theoretical knowledge to practical work-based activities.

Main tasks

Core objectives include:

Maintaining a clean and enjoyable working environment.

Handling external or internal communication or management systems.

Allocate coordination work and issue work orders to appointed subcontractors in

Managing work flow or other administrative staff.

Escalate queries to appropriate senior staff if unable to assist.

The above list is not exhaustive and the role may change to meet the overall objectives of the company.

Other Duties

Telephone/reception input as required.

Job specific filing, emailing .

Provide all necessary office support to the team.

Assist senior administrative staff as directed, to analyse, rectify & resubmit rejected invoices for the area as received from the participants.

Attends meetings when requested.

Attends regular meetings as scheduled.

Prepares clear, professional reports for presentation & discussion at meetings, when requested.

Required qualities

Professional approach.

Ability to work under pressure.

Organisational and time management skills.

Excellent attention to detail.

Desired competencies

Analytical thinking.

Initiative.

Business awareness.

Tenacity.

Strategic thinking.

Positive approach to change.

Person Specification

Experience

[e.g. relevant commercial or practical experience, or specific experience with certain computer programmes

NDIS Experience is preferred but not necessary.

Skills & competencies

Participant service focused:committed to providing exceptional customer service across all channels written, phone and face to face.

Communication:the ability to communicate clearly and concisely, varying communication style depending upon the audience. Able to follow instructions & ask questions when uncertain of information or process.

Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally.

Commerciality: ability to apply knowledge in a practical, commercial manner.

Teamwork: willingness to assist and support others as required and get on with team members.

Time management/organisation: accomplish objectives effectively within time frame given, and carry out administrative duties within portfolio in an efficient and timely manner. Able to set own work priorities & use initiative when required.

Personal attributes

Professional approach when dealing with clients in person and on the telephone (essential).

Well presented and well spoken.

Confident manner (essential).

Positive approach to change (essential).

Other

Basic knowledge of MS Office: Outlook, Word, Excel.

Minimum typing speed 45 wpm.

Job Types: Full-time, Part-time, Permanent
Part-time hours: 24 per week

Salary: $60,000.00 $98,000.00 per year

Schedule:

8 hour shift

Fixed shift

Night shift

Rotating roster

Ability to commute/relocate:

Perth, WA 6000: Reliably commute or planning to relocate before starting work (Required)

Experience:

Office administration: 1 year (Preferred)

Work (Preferred)

Please note, this is a casual position during probation with the potential for part-time after probation. You'll work approximately two days a week, 8:30/9:00 am to 4:30/5:00 pm, totalling 15-16 hours per week. Flexibility is required to align with our current office administrators study timetable. Pay rate $30 - 35 P/H + Super (casual rate, dependant on experience) Start date = October.

Join Our Team as an Office Administrator!

Are you an office legend with a passion for the electrical or a related industry? Do you dream of working in a better environment where you're treated with respect and appreciated for your skills? Look no further!

J & C Electrical Contracting is a reputable and dynamic electrical company focused on residential new housing, maintenance, real estate work, CCTV, security alarms, and split air conditioning. We are currently seeking an experienced Office Administrator to join our team on a permanent part-time or full-time basis at our office in Malaga.

Why Choose Us:

Flexible Work Arrangements: We understand the importance of work-life balance and can tailor the hours to suit your availability for the ideal candidate.

Convenient Location: Enjoy free parking on-site for a hassle-free commute.

Positive Work Culture: Join our small, close-knit team with a great working atmosphere.

Work Events: We organise regular events to strengthen team bonds and foster a supportive environment.

No Weekend Work: Enjoy your weekends free with no weekend shifts required.

About the Role:

As our Office Administrator, you'll play a crucial role in supporting our busy electrical business. Your responsibilities will include:

Handling office administration duties efficiently and effectively.

Serving as the first point of contact for phone inquiries and ensuring a professional and welcoming phone manner.

Managing incoming and outgoing correspondence, including emails and online inquiries.

Managing stock and ordering parts and equipment as needed.

Scheduling electricians daily tasks and communicating with clients via company phone.

Social media management

Updating our customer database to ensure accurate and up-to-date records.

Collaborating closely with all team members to deliver quality service to our valued customers.

Taking charge of the daily running of the job management system

Providing support for accounts receivable and payable as required.

Assisting with preparing invoices and ations, as well as liaising with customers when necessary.

Contributing to the implementation of business systems, always seeking continuous improvement.

Following up on es and handling other general office duties.

Highly Regarded Skills:

Previous experience in a similar role is highly beneficial, as well as experience in a trades-related business.

Knowledge or experience in construction, electrical, security, or air-conditioning will be advantageous.

Demonstrated high-level administrative and organisational skills.

A professional phone manner and marketing abilities.

Join Our Team:

If you have experience in a similar role and are looking for a career change, we want to hear from you! Take the next step in your professional journey with J & C Electrical Contracting.

To explore this opportunity further or discuss in confidence, feel free to call or send us an email today.

Job Types: Part-time, Casual
Part-time hours: 16 per week

Salary: From $30.00 per hour

Schedule:

8 hour shift



Ability to commute/relocate:

Malaga, WA 6090: Reliably commute or planning to relocate before starting work (Required)

Experience:

Office administration: 1 year (Preferred)

Work Authorisation:

Australia Location: In person