How to write a HR Assistant job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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HR Assistant job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of HR Assistant job titles

    HR Assistant
    Junior HR Assistant
    HR Assistant (with ADP Workforce Now proficiency)
    HR Assistant (Part-Time)
    Human Resources Assistant

HR Assistant job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a HR Assistant job summary

Our firm is in need of a self-motivated and experienced HR Assistant to support our busy HR department. The successful candidate will be responsible for providing administrative support for the department, assisting with the hiring process, scheduling new employee orientations and training and entering of a high volume of employment records into our HR database. If you are a professional with a strong sense of discretion and a background in data entry, we want to hear from you.

HR Assistant responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of HR Assistant responsibilities

    Perform administrative work, including scheduling, maintaining files and sorting mail for the Human Resources department
    Enter employment data into computer database
    Track and update hourly employee leaves of absence
    Assist HR supervisors with the hiring process, including submitting job postings online and scheduling candidate interviews
    Coordinate logistics for new hire orientations and employee training sessions

HR Assistant qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of HR Assistant skills

    Tertiary qualification in HR-related field required (bachelor’s preferred)
    5+ years’ related administrative experience
    Detail-oriented and organised
    Strong communication and customer service skills
    Solid understanding of MS Office
    Experience with ADP Workforce Now is preferred
    Familiar with applicant tracking database systems an asset

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