How to write a Bookkeeper job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Bookkeeper job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Bookkeeper job titles

    Entry-Level Accountant
    Accounts Payable Specialist
    Bookkeeper (Full-Time)

Bookkeeper job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Bookkeeper job summary

Our company is looking for an experienced Bookkeeper to assist in managing our day-to-day accounting and finance requirements. Confidentiality, excellent organisational skills and accuracy are important qualifications for this position, as well as good customer relations and the ability to communicate clearly. The ideal candidate for this position is a skilled multitasker, is reliable and is committed to consistently meeting deadlines.

Bookkeeper responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Bookkeeper responsibilities

    Balance and maintain accurate ledgers
    Match purchase orders with invoices
    Coordinate bank deposits and report financial results on a regular basis to management
    Monitor office expenses and tally and enter cash receipts
    Pay vendor invoices and track bank account balances
    Develop monthly financial statements, including cash flow, profit and loss statements and balance sheets
    Prepare quarterly and monthly tax returns, along with payroll, operating and business taxes

Bookkeeper qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Bookkeeper skills

    Bachelor’s degree in accounting or related field
    Five years’ experience working in accounts payable and receivable, general ledger, payroll and payroll reports
    Strong knowledge of generally accepted accounting principles
    Extensive experience with data entry, record keeping and computer operation
    Proficiency in Microsoft Office, Excel and QuickBooks
    Experience in services related to payroll such as writing checks and submitting payroll taxes
    Strong understanding of business and income tax worksheets and computations

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