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Bookkeeper Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 16 July 2025
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A bookkeeper maintains a company’s financial records and produces financial statements. Their duties include monitoring transactions and identifying irregularities, posting transactions to accounts, generating invoices and receipts, and preparing and lodging business activity statements (BAS).

Bookkeeper duties and responsibilities

In most organisations, a bookkeeper has the following duties and responsibilities:

  • Reconciling accounts and keeping financial records
  • Processing payments and handling daily banking activities
  • Identifying data irregularities to management
  • Generating invoices and receipts
  • Preparing and lodging business activity statements (BAS)
  • Producing balance sheets, statements and other financial reports
  • Using bookkeeping software, spreadsheets and databases

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Bookkeeper Job Description Examples:

Example 1

Administration Officer/Bookkeeper FULL TIME

Keilor Park location

Roles and responsibilities:

Use of Myob Accountright system for invoicing, inventory, and debt-collecting

Perform accounts payable and receivable duties including invoicing, reconciliations, and debtor management for overdue invoices

Act as a central receptionist to the office and answer all incoming calls, contacts and enquiries in a professional, friendly and helpful manner.

Receive, process, package and send orders in accordance with established processes and timelines

Liaise with import company and complete relevant import documentation

Monthly bank reconciliation

Roles and responsibilities may grow and change as the candidate shows interest or passion in a particular area

About you:

Strong knowledge of Myob Accountright software is a must

Attention to detail, ability to multitask and effective time management skills

Proficiency with the Microsoft Office suite including Word, Excel and Outlook as well as fast and accurate typing

Be a creative thinker and a team player with a strong desire to make the role your own

Willingness to learn industry technical terms and processes

What s in for you:

Down to earth Director that encourages a friendly, supportive and relaxed work environment.

Work-life balance

Ability to work autonomously and have freedom to manage your own time and work

Job Type: Full-time

Salary: $50,000.00 $55,000.00 per year

Benefits:
  • Work from home
    Schedule:
  • 8 hour shift
    Supplementary Pay:
  • Overtime pay
  • Performance bonus

    Work (Required)

    • Example 2

  • Full time or part time work available. Located in Wetherill Park
  • $55,000 - $58,000 Base + Super
  • Opportunity to join a fast-growing company in the Electrical/Energy industry

    About Us

    Energy Smart is a new and exciting company that is rapidly growing (20+ employees). As a result, the company is looking for a Receptionist/Bookkeeper to assist in the day-to-day operations (working school hours would be considered with hours and days being flexible).

    The company works mainly in the Energy, Solar, and Lighting space, however the successful applicant will also assist in the day-to-day operations of the sister company - Rayiss Electrical & Solar.

    About The Role

  • Bookkeeping duties
  • Customer service
  • Managing emails
  • Compliance and filling out paperwork
  • Appointment scheduling
  • Field worker management
  • Invoicing and reporting
  • General administration duties
  • Other ad-hoc duties as required to support the Director of the company

    About You

  • Experience working in a Trade setting highly preferred
  • MYOB experience essential
  • Excellent time management
  • Ability to work under pressure and in a busy environment
  • Ability to work unsupervised
  • Ability to liaise with team members
  • Confidence in dealing with clients and suppliers
  • Excellent work ethic and work attitude
  • Attention to detail

    For enquiries, please text or call Sal Moussa, Director, via mobile on 0431 419 915.

    Job Type: Part-time
    Part-time hours: 20-30 per week

    Salary: $55,000.00 $58,000.00 per year

    Schedule:
  • Rotating roster
    Supplemental pay types:
  • Annual bonus



    Experience:
  • Receptionist/Bookkeeping: 1 year (Preferred)
  • MYOB: 1 year (Preferred)
  • Xero: 1 year (Preferred)

    Work Authorisation:
  • Australia (Required)

    Ability to Commute:
  • Wetherill PARK, NSW 2164 Location: Hybrid remote in Wetherill PARK, NSW 2164

    • Example 3

    About the Corporation

    Yinhawangka Aboriginal Corporation RNTBC ( YAC ) is the Registered Native Title Body Corporate which is held in Trust for approximately 350 Yinhawangka people.

    The Yinhawangka People are the native title claimants and traditional custodians of approximately one million hectares of land and waters that including a number of Rio Tinto mines and the town of Paraburdoo of the Pilbara region in Western Australia.

    Job Overview

    The Bookkeeper is responsible for the day-to-day accounting of the Corporation. The Bookkeeper will work closely with the Senior Finance Officer to ensure accurate and reliable accounts are maintained.

    Responsibilities and Duties

  • Accounts Payable - management of end-to-end process ensuring appropriate coding, approvals, reconciliation, and payment runs.
  • Processing fortnightly and monthly payroll for our staff and directors.
  • Maintaining and keeping accurate and complete payroll records for all employees.
  • Preparation of monthly bank reconciliations.
  • Maintain fixed asset registers.
  • Assist the finance team with ad hoc tasks and financial reporting requirements as required.

    Qualifications and Skills

  • Minimum 3 years of relevant bookkeeping and accounting experience.
  • Prior payroll processing experience.
  • Competent in XERO, features, functions, and processes.
  • Skilled in the use of Microsoft Office 365 suite, including but not limited to Outlook, Excel, and Word.
  • Excellent attention to detail and strong communication skills.
  • Work efficiently, and accurately with professional accountability.

    What we offer

  • Perth CBD base office.
  • Part-time permanent opportunity (2/3 days per week).
  • Competitive salary package including the opportunity to salary sacrifice.

    Job Types: Part-time, Permanent, Casual

    Salary: $55,000.00 $63,000.00 per year

    Benefits:
  • Salary packaging



    Education:
  • Diploma (Preferred)

    Experience:
  • Bookkeeping: 3 years (Preferred)
  • Xero: 2 years (Preferred)

    Work Authorisation:
  • Australia (Preferred)

    Ability to Commute:
  • Perth, WA 6000 (Preferred)

    Ability to Relocate:
  • Perth, WA 6000: Relocate before starting work (Preferred)


    Work Location: In Deadline: 20/10/2023

    • Example 4

    The Organisation:

    Neilsen Industries is fast growing business located in Chirnside Park that is the foundation of multiple businesses consisting of: Plunge Pools Direct, Plunge Pool Flat Pack, Tanket, Neilsen Marketeers, Pool Equipment Solutions, Neilsen Property Developments, Crystal Waters Pool & Spa Solutions & more.

    We are looking for someone who has initiative and a loyal work ethic to join us for our internal Bookkeeper and Administration Support position.

    The Role:

    We are seeking a highly organized and motivated bookkeeper and administration support person for our multiple businesses. This role would only be suitable for an experienced person who is able to multi-task, as you will be required to perform multiple duties such as MYOB data entry, coordinating freight, customer liaison and more. We are offering a full time position and are looking for someone reliable and loyal, who would like to have a stable and long lasting role.

    Bookkeeping & General Account Duties:

  • MYOB- Modifying orders and sending to clients (when applicable)
  • Freight of pools- This includes (but not limited to) working with client/installer on required delivery date, chasing customer payments, ing & booking freight, sending purchase orders, etc.
  • Liaising with clients (as direct contact within the company) on service/warranty claims (as required) (training provided)
  • Liaising with clients on a regular basis regarding active orders (includes but not limited to: chasing payments & sending receipts, obtaining delivery dates, booking transport, amending sales orders (as per company procedure) and working closely with our internal team (as required)
  • Other duties as necessary

    To be successful in this role you will need:

    - Excellent communication both verbal and written

    - A demonstrated knowledge of all functions and processes

    - Great organizational and problem solving skills

    - High attention to detail

    - Experience in MYOB Accounting software essential

    - Intermediate knowledge of Microsoft Office products

    Applicants must provide : Cover letter to this position, Resume, 3 references (2 professional, 1 personal)

    Please note only shortlisted candidates will be contacted.

    Job Type: Full-time

    Salary: $60,000.00 $65,000.00 per year

    Benefits:
  • Employee discount
  • Employee mentoring program
    Schedule:
  • 8 hour shift

    Ability to commute/relocate:
  • Chirnside Park, VIC 3116: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • MYOB: 5 years (Preferred)
  • Administration: 5 years (Preferred)

    Work (Preferred)

    • Example 5

    About Us

    Landmark Investments (Holdings) Australia Pty Ltd, a market leader for over 25 years is looking for an experienced bookkeeper to work on all accounting aspects of a medium-sized business.

    About the Role

    We are looking for a full-time bookkeeper to work in our office. The responsibilities will be broad, covering all facets of bookkeeping.

    The role will include, but is not limited to the following responsibilities:

  • Prepare weekly, monthly and half yearly cashflows, updates & forecasts
  • Prepare budget for weekly expenses
  • Accounts receivable including generating invoices, verify and accurately post all payments to the correct invoices
  • Supervise accounts payable
  • Bank reconciliations
  • Processing of accruals, prepayments and subsequent journals
  • Assisting with year-end procedures
  • Organize Staff payroll, reporting and accounting and managing staff sick leaves
  • Superannuation payments and reporting
  • Liaising with external tax accountant and auditor
  • Assisting with operational related tasks
  • Continuous improvement of financial processes
  • Management of company MYOB files
  • Maintain & update employee records on ZOHO
  • Other ad-hoc tasks as and when required
  • Maintain insurances up to date
  • Liaising with ATO
  • Liaising with bank managers
  • Liaising with subcontractors
  • Liaising with suppliers
  • Maintain all licences and insurance assets paid
  • Pay the ASIC fees for all the associated companies

    The Ideal Candidate

    The key to your success in this role will be your excellent attention to detail and not being afraid to use your initiative, call company debtors and ATO. The following will also be required:

  • Experience in a similar role for minimum of 5 years
  • Willing to take ownership, work autonomously & be held accountable
  • Ability to work within a fast-paced, positive culture in a strong team environment
  • Excellent written and verbal communication skills with the ability to communicate effectively at all levels
  • High attention to detail and competent ability to multi-task
  • Confident, fluent in English and effective on the phone
  • Taking initiative and productive
  • MYOB Advanced
  • Experience with Excel
  • Critical thinking and problem-solving skills
  • Experience in the real estate and/or building industry is preferred

    For information and background about our company please visit [website]

    Job Type: Full-time

    Salary: $65,000.00 $74,999.00 per year

    Schedule:
  • Monday to

    • Example 6

    Overview:A1 Accounting and Tax Solution is seeking a skilled and experienced Senior Bookkeeper to manage and oversee the financial records of our clients. The successful candidate will ensure compliance with relevant regulations, maintain accurate financial records, and provide essential support for our accounting and tax services.

    Key Responsibilities:
  • Record and maintain clients' financial transactions, such as purchases, expenses, sales revenue, invoices, and payments, while updating and maintaining the general ledger to ensure accuracy and compliance with relevant regulations.
  • Reconcile clients' bank statements, accounts payable, and accounts receivable, identifying and resolving discrepancies to maintain clear and accurate financial records.
  • Process payroll for clients, ensuring accurate calculation of wages, deductions, and taxes, while maintaining payroll records and ensuring compliance with relevant regulations, providing regular reports and updates to clients.
  • Prepare and analyze financial statements for clients, including balance sheets, income statements, and cash flow statements, while providing regular financial reports, advising on financial matters, and assisting with the preparation and filing of tax returns to ensure compliance with tax regulations and deadlines.
  • Assist clients in preparing budgets and financial forecasts, monitor their financial performance, and provide variance analysis, offering insights and recommendations based on detailed financial data analysis.
  • Communicate with clients to address inquiries, provide updates, and offer financial advice, building and maintaining strong client relationships to ensure high levels of client satisfaction.
  • Utilize accounting software to manage clients' financial records and transactions (Xero, MYOB), ensuring data integrity and accuracy within clients' accounting systems and optimizing the use of technology to enhance efficiency.

    Qualifications and Skills:
  • Bachelor's degree in Accounting, Finance, or a related field.
  • Minimum of 4 years of experience in bookkeeping
  • Proficiency in accounting software (Xero, MYOB).
  • Strong understanding of accounting principles and practices.
  • Excellent attention to detail and organizational skills.
  • Ability to work independently and as part of a team.
  • Strong communication and interpersonal skills.
  • CPA or relevant certification is a plus.

    Work Conditions:
  • Full-time position.
  • Office-based role.
  • Competitive salary and benefits package.

    Job Type: Full-time

    Pay: $72,000.00 – $85,000.00 per year

    Schedule:
  • 8 hour shift
  • Monday to Friday



    Education:
  • Bachelor Degree (Required)

    Experience:
  • Bookkeeping: 4 years (Required)

    Work Authorisation:
  • Australia Location: In person

    • Example 7

    Bookkeeper

    We have an Exciting new career opportunity for a Bookkeeper to join our dedicated Dental Laboratory Team.Only applicants with experience or certification will be contacted. Salary will be calculated based on experience.

    Sydney Dental LAB is Australia's leading manufacturer and supplier of Dental prosthetics. With 20 years of experience, VTS is a privately owned company with family traditions and a strong commitment to people and culture.

    Bookkeeper Job Responsibilities:*

  • Experience with Xero
  • Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.
  • Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
  • Maintains subsidiary accounts by verifying, allocating, and posting transactions.
  • Balances subsidiary accounts by reconciling entries.
  • Maintains general ledger by transferring subsidiary account summaries.
  • Balances general ledger by preparing a trial balance; reconciling entries.
  • Maintains historical records by filing documents.
  • Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
  • Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
  • Contributes to team effort by accomplishing related results as needed.

    Bookkeeper Qualifications / Skills:*

  • Developing Standards
  • Analyzing Information
  • Dealing with Complexity
  • Reporting Research Results
  • Data Entry Skills
  • Accounting
  • Attention to Detail
  • Confidentiality
  • Thoroughness

    Education, Experience, and Licensing Requirements:

  • Bachelor s degree in accounting, finance, or related field
  • CPA is a plus
  • Previous bookkeeping experience required
  • Experience in working with multiple legal entities under different legal umbrellas



    We have very friendly and experienced team and offer a fun and rewarding work environment with lots of career progression opportunities.

    For more information about this role. Please contact Chantelle on 0439 989 667or email [website]

    Job Type: Full-time

    Salary: Up to $75,000.00 per year

    Schedule:
  • 8 hour shift
  • Monday to Friday
    Supplemental pay types:
  • Commission
  • Performance bonus



    Ability to commute/relocate:
  • Canterbury, NSW 2193: Reliably commute or planning to relocate before starting work (Required)

    Education:
  • Bachelor Degree (Preferred)

    Experience:
  • Bookkeeping: 1 year (Preferred)
  • Xero: 1 year (Required)

    Work Authorisation:
  • Australia Location: In person

    • Example 8

    Experienced Bookkeeper to look after our growing client base with all of their bookkeeping requirements.

    This role has flexible hours, but Monday & Thursdays are required for payroll and could suit someone looking for school hours.

    About You
    You'll be a positive team player, with a can-do attitude, focused on doing whatever it takes to get the job done, and responsible for ensuring all tasks for our Company and our clients are completed in a timely, accurate and professional manner.

    You'll know all elements of bookkeeping, know what a client needs to be ready for BAS, and be able to work alongside their accountant to provide them with whatever they need, whenever they need it.

    You ll be able to build rapport with clients, always deliver above and beyond their expectations, have an amazing phone manner, know Xero inside & out, and know business operations and administration.

    Requirements:
  • Advance bookkeeping skills
  • Computer skills, with a competent working knowledge of MS Office, particularly Word, Excel
  • Ability to work autonomously & as part of a team
  • Understanding of business operations
  • Must be thorough and have attention to detail
  • Must be able to multi-task, and move from one clients requirements to another at a phone calls notice
  • Be willing and able to learn new software
  • Excellent communication skills
  • Xero accounting software experience

    It ll be an advantage if you are Xero certified, a BAS/TAX Agent, and know ServiceM8, QBO & MYOB, MS Office, as well as have Personal Assistant and advanced Word skills.

    Key Tasks
  • Bookkeeping & Admin tasks to a growing client base, including, but not limited to; Processing & completing payroll, purchase orders, invoices and statements, AR & AP, reconciliations, reporting, superannuation, CoInvest, BAS & anything else our clients require
  • End of Month reports including KPI tracking
  • Build relationships with our clients, become their point of contact and ensure they are kept up to date
  • Business improvements including implementation of new procedures and operational efficiencies for us and our clients

    Additional Tasks, depending on your skills
  • Assisting with the creation of Xero, QBO and ServiceM8 accounts
  • Creating business workflow charts and workflows for our clients
  • Transfer clients from one accounting software to another
  • Training; conduct training for our clients on Microsoft Office, Xero, QBO & MYBO

    If this sounds like you, and you d like to join a team that makes you feel valued and a part of the family, then you need to send us your resume.

    PS: MUST LIKE DOGS!We have a valued four-legged team member that works from under the Directors desk.

    Location: Onsite in Research VIC (near Eltham)

    Job Types: Full-time, Part-time, Permanent, Casual
    Part-time hours: 20-25 per week

    Salary: $28.00 $32.00 per hour

    Schedule:
  • Monday to Friday

    Application Question(s):
  • Do you like big dogs?
  • What days / hours can you work?
  • Are you a smoker?
  • Are you willing to travel to Research (near Eltham) for work?
  • What is your Covid Vaccination status

    Experience:
  • Payroll: 1 year (Preferred)
  • Xero: 2 years (Preferred)
  • Bookkeeping: 5 years (Preferred)

    Work Authorisation:
  • Australia Deadline: 11/07/2022
    • Our mission

    Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

    Read our editorial guidelines

    What does a bookkeeper do?

    Bookkeepers use accounting software, databases and spreadsheets to record and monitor an organisation’s financial information. They also prepare reports and financial statements.

    Bookkeepers report any irregularities they spot to management and, on occasion, liaise with clients and other departments regarding matters related to purchasing, payroll, invoicing and receipts. Often, a bookkeeper is also responsible for preparing and lodging a company’s business activity statements (BAS) with the Australian Taxation Office.

    Bookkeeper skills and qualifications

    To perform the role well, a successful bookkeeper should have the following skills and aptitudes:

    • Excellent organisational skills
    • A methodical approach and attention to detail
    • Good technical skills to use computers and software as required
    • Mathematical and numerical aptitude
    • Good problem-solving skills

    Bookkeeper experience requirements

    As part of their training, a bookkeeper is required to complete 1,400 hours of work experience in the role under the supervision of an experienced bookkeeper and registered BAS Agent. This means that even newly qualified bookkeepers have a significant amount of experience under their belt.

    Depending on the exact responsibilities your bookkeeper needs to perform, especially if high-level reporting for the executive team is involved, you may want to choose to hire a bookkeeper with several years of experience as a fully qualified bookkeeper.

    Bookkeeper education and training requirements

    Working as a bookkeeper in Australia requires a recognised VET qualification, such as the Certificate IV in Accounting and Bookkeeping or the Diploma of Accounting. As part of their studies, bookkeepers are required to complete the relevant BAS and GST units, either as part of their coursework or through work experience under the supervision of a registered BAS Agent.

    Once a budding bookkeeper has gained 1,400 hours of relevant work experience in an entry-level or volunteer role, they need to apply to the Australian Tax Practitioners Board to become a registered BAS Agent. Finally, practising bookkeepers are required to take out a professional indemnity insurance policy.

    Bookkeeper salary expectations

    According to Indeed Salaries, the average salary for a bookkeeper is $65,511 per year. This figure is fairly consistent across all Australian states and territories, with some major cities paying slightly above-average bookkeeper salaries.

    Job description samples for similar positions

    There are several roles that are similar to that of a bookkeeper. Read the descriptions to determine if you need to hire one of these specialists in addition to or instead of a bookkeeper:

    Bookkeeper job description FAQs

    What makes a great bookkeeper?

    A great bookkeeper will take time to get to know your business beyond merely entering data, and they won’t shy away from asking you questions to fully understand your financial transactions. They may end up helping you make some processes more efficient and saving you some money when you submit your tax return.

    What’s the difference between a bookkeeper and an accountant?

    Most organisations have two functions, accounting and bookkeeping, which appear similar at first glance. While both bookkeepers and accountants deal with financials, bookkeepers are generally responsible for managing the business’s daily transactions, while accountants process, analyse and report on financial data using the information provided by the bookkeeper.

    Accountant is a more senior role than bookkeeping and requires more comprehensive accounting qualifications, such as the Chartered Accountant certification.

    Can I outsource bookkeeping instead of hiring a bookkeeper?

    Although it is possible to outsource bookkeeping services to a third-party provider, having your own bookkeeper on your team is usually a better option. A dedicated in-house bookkeeper will become very familiar with your business and all transactions very quickly. This will make their work more efficient as they will spend less time trying to work out what each transaction is for and they will spot irregularities more easily than an external bookkeeper might.

    Hire your next Bookkeeper today

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