How to write an Operations Coordinator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Operations Coordinator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Operations Coordinator job titles

    Operations Coordinator
    Senior Operations Coordinator
    Operations Coordinator (with MS Office proficiency)
    Operations Coordinator (Part-Time)
    Business Operations Coordinator

Operations Coordinator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Operations Coordinator job summary

Our manufacturing plant is currently in need of a skilled Operations Coordinator who is goal-oriented and self-motivated. The successful applicant will be responsible for maintaining client and vendor relations and performing a variety of administrative tasks, including scheduling, answering phones and managing office supplies and inventory. The ideal candidate will have experience working in a busy office environment where multitasking and prioritising were required. Those with experience in an office administration role are encouraged to apply.

Operations Coordinator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Operations Coordinator responsibilities

    Reconcile monthly operating budgets and share updated financial reports with the senior management team
    Manage the administrative staff and train new hires on office policies and procedures
    Schedule meetings for senior management team and book conference rooms as needed
    Prepare agendas for monthly staff meetings and work with our Administrative Assistant to schedule
    Handle company conference and event logistics, including booking rooms, choosing vendors, inviting guests and booking travel arrangements if necessary
    Work with our vendors to make purchases and reconcile invoices

Operations Coordinator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Operations Coordinator skills

    Bachelor’s degree preferred
    3+ years’ experience in an office management capacity
    Proficient with Microsoft Office (especially Excel and Word)
    Proven ability to work collaboratively with others
    Excellent communication and time management skills

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