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Legal Secretary Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 16 July 2025
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Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Legal Secretary job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Legal Secretary
  • Junior Legal Secretary
  • Legal Secretary (Litigation/Real Estate)
  • Legal Secretary (Part-Time)
  • Legal Assistant

Hire your next Legal Secretary today.

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Hire your next Legal Secretary today.

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Legal Secretary Job Description Examples:

Example 1

We are a well-established law firm based in Sydney CBD.

We specialise in Personal Injury law and are seeking a motivated Junior Legal Secretary to join our firm on a full-time basis. Prior experience is not essential.

To secure this role you will have the following qualities: -

Sound communication skills both written and verbal

Attention to detail

Enthusiasm and confidence

The ability to undertake a variety of tasks

A good typing ability

Responsibilities and Duties

Typically your duties will include but are not limited to: -

Liaising with clients, doctors, insurers, solicitors, barristers

Diary management

Arranging appointments with clients, doctors, solicitors

Compiling correspondence

Dictaphone typing

Assist with preparing matters for Court attendances and Hearings

General secretarial duties

Typing letters and forms

Photocopying, faxing, filing and mail

Basic matter related tasks and account inquiries

Job Type: Full-time

Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Sydney, NSW 2000: Reliably commute or planning to relocate before starting work (Required)

    Work Authorisation:
  • Australia Start Date: 04/07/2022

    • Example 2

    We are a well-established law firm based in Sydney CBD.

    We specialise in Personal Injury law and are seeking a motivated Junior Legal Secretary to join our firm on a full-time basis. Prior experience is not essential.

    To secure this role you will have the following qualities: -

    Sound communication skills both written and verbal
    Attention to detail
    Enthusiasm and confidence
    The ability to undertake a variety of tasks
    A good typing ability

    Responsibilities and Duties

    Typically your duties will include but are not limited to: -

    Liaising with clients, doctors, insurers, solicitors, barristers
    Diary management
    Arranging appointments
    Compiling correspondence
    Dictaphone typing
    Assist with preparing matters for Court attendances and Hearings
    General secretarial duties
    Typing letters and forms
    Photocopying, faxing, filing and mail
    Basic matter related tasks and account inquiries

    Job Type: Full-time

    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Sydney, NSW: Reliably commute or planning to relocate before starting work (Required)

    Work Authorisation:
  • Australia (Required)

    Application Deadline: Start Date: 28/11/2022

    • Example 3

    Description

    About Us
    McCabes is an Australian Commercial, Government, and Insurance law firm with a reputation for providing high quality, timely legal services. Balanced with a strong internal emphasis on culture and values, we combine innovation with commercial savviness to deliver rewarding outcomes to all our clients.
    The Opportunity
    Our busy Litigation and Dispute Resolution team is on the search for a Legal Secretary to join the team. The successful candidate will be responsible for managing a high-volume workload in an extremely fast paced environment, which will see you providing support and assistance to multiple authors across a diverse range of secretarial and administrative duties including:

  • Assisting with preparation of court documents
  • Drafting correspondence
  • Diary and email management
  • Time entry and monthly billing; and
  • General administrative duties.

    Skills and Experience
    To be successful in this role you will ideally have:

  • Minimum 3 years legal secretary experience, ideally in litigation
  • Previous experience supporting fee earners at all levels
  • Experience using iManage and Aderant preferred but not essential
  • High accuracy and attention to detail
  • Strong organisational skills and the ability to manage and prioritise multiple tasks
  • Ability to work independently and part of a team
  • Ability to draft correspondence and documents; and
  • Strong Microsoft Office skills.

    What We Offer
    In return, McCabes will provide you with the opportunity to work with a talented team in a flexible, inclusive, and innovative environment. We also promote a culture focused on the firm's values - integrity, excellence, and courage - that provides opportunities to develop and progress your career.
    We are small enough to give you the personal attention and career development to help you reach your full potential, yet large enough to provide the challenge of diverse, high-quality work and clients.
    Other benefits include:

  • A competitive salary commensurate with experience
  • Health and wellbeing initiatives

    How to Apply
    If you wish to become part of a busy and successful practice with a distinguished reputation, please submit your cover letter and CV by clicking on the 'Apply Now' button.
    Please note that we are not accepting applications submitted by recruitment agencies for this Type: Full-time

    • Example 4

    Opportunity for a law student or experienced legal secretary

  • Sydney CBD location
  • Great Team Environment
  • Close to public Transport
  • 8.30am 5.30pm Monday to Friday (Must be available 4-5 days a week)

    About us

    Our specialist defence team are passionate about consistently achieving outstanding results and maintaining a high level of client satisfaction, and our unparalleled track record of success in criminal cases has led to numerous awards and accolades. We are often featured in news articles and are at the forefront of social justice and legal issues with a strong social media presence.

    Our office receives a lot of calls at times and there are a lot of tasks that are required to be completed each day, this role is for someone that can handle a fast paced environment and must be available to work 4 days to 5 days a week.

    All our staff are very supportive and assist each other. If you are a law student, we are flexible with offering time off for exams.

    Responsibilities:

  • Assisting Office Manager directly
  • Assisting in management of the administrative team
  • Drafting and amending legal letters
  • File management
  • Invoices
  • Diary management
  • Compiling Briefs
  • Liaising with clients
  • Filing documents at court registry
  • Assisting Reception when needed
  • Incoming calls
  • Managing Trust Accounts
  • Other administrative duties
  • Assisting lawyers.

    To be successful you will have:

  • Experience in a legal support role ideally for at least one year
  • Excellent Phone Manner
  • Excellent attention to detail and accuracy
  • A positive and willing attitude
  • Strong Work Ethic

    Please provide a cover letter with your application explaining a bit about yourself and confirming which days you are available to work.

    Job Types: Full-time, Casual

    Salary: $60,000.00 $65,000.00 per year

    Schedule:
  • 8 hour shift



    Experience:
  • Legal Secretaries: 1 year Location: In person

    • Example 5

    Do you have a passion for organisation and legal administration? Are you ready to take the next step in your career?

    Kreisson is a leading Construction, Engineering and Commercial Law Firm, with a focus on major projects and industry education. Our fabulous team is dedicated, hard-working and operates within a dynamic and supportive culture, that encourages individual professional growth of all our team members.

    The Role

    We are looking for a highly motivated, full-time legal secretary, to provide additional support to our growing team. You will be mentored and assisted in your role by highly experienced professionals, providing you an opportunity to further develop your legal skills . Duties will include:

  • Matter administration;
  • Preparation of legal documentation;
  • Drafting and editing correspondence;
  • Liaising with internal and external stake-holders;
  • Diary management;
  • Transcribing digital dictation;
  • Monthly billing and time entries; and
  • Other ad-hoc administrative duties.

    We are looking for:

  • Minimum 2.5 years of legal secretarial experience in commercial/corporate law (construction experience desired).
  • Intermediate-advanced Microsoft Office and technical skills.
  • Strong verbal and written communication.
  • Meticulous eye for detail.
  • Self-starter, proactive and solution focused.
  • Team player with a professional, friendly and positive attitude.

    You will enjoy:

  • Modern offices in the CBD.
  • WFH day p/week
  • Casual Fridays.
  • Rewards for loyal service.
  • Monthly drinks.
  • Day off on your birthday.
  • Referral bonus.
  • Ongoing mentoring by a friendly and professional team.

    To apply, please submit your cover letter addressing why you think you would be our ideal next team member, together with your resume to[website] Good luck!

    Job Types: Full-time, Permanent

    Supplemental pay types:
  • Overtime pay



    Application Question(s):
  • How many years of legal secretarial administrative assistance do you have?

    Work Authorisation:
  • Australia Location: In person

    • Example 6

    We are looking for a professional legal secretary/receptionist/accounts person to join our boutique law firm in Burwood, NSW.

    About You

    Ideally you will have experience as a secretary/receptionist in any setting.

    The Role

    In this role, your professional demeanour will help you shine as you meet and greet the firm's clients and run the accounts department.

    What the role will involve:

  • Answering phone calls;
  • Open and close files including file allocation;
  • Letter drafting.
  • computer experience
  • Invoicing;
  • Assist lawyers with daily matters;
  • Filing;
  • Trust account data entry;
  • Billing;
  • General admin; and
  • Diary and time management.

    The following attributes are desirable:

  • A pro-active, positive and flexible approach;
  • Good organisational skills;
  • Experience handling accounts;
  • Strong interpersonal skills;
  • Ability to work independently and as part of a team;
  • Fast accurate typing with good formatting skills;
  • Ability to maintain quality and output under pressure; and
  • Strong skills in MS Office including Word and Outlook.

    In recognition of your hard work, you will receive a generous salary.

    If you are interested in this opportunity to be an integral part of this highly professional and dedicated team, please contact The Australian Legal Practice to discuss further.

    Job Type: Full-time

    Salary: $56,211.00 $85,702.00 per year commensurate on experience.

    Schedule:

  • Monday to Friday
  • 8.30am to 5.30pm.

    Experience:

  • Experience as a PA or secretary for 2+ years at least. The more experience Is desirable but not mandatory.

    Work Eligibility:

  • Permitted to work permanently with no restriction on hours (e.g. citizen, permanent resident) (Preferred)

    Administrative Duties:

  • Scheduling
  • Running errands
  • Sorting and sending mail
  • Answering and routing phone calls
  • Managing social media
  • Greeting visitors

    Financial Duties:

  • Processing expense reports
  • Processing payments
  • Billing
  • Payroll
  • Purchasing stationery

    Work Remotely:

  • No

    Job Type: Full-time

    Salary: $60,000.00 $100,000.00 per year

    Schedule:
  • 8 hour shift



    Application Question(s):
  • How many years of admin experience do you Location: In person

    • Example 7

    The primary focus of this role is to provide secretarial and administrative support to two partners and a small team of professional staff.
    21st June, 2022
    At Holding Redlich, we re much more than great law.

  • A great place to work, with an open, caring and supportive culture, where valued relationships are at the core of who we are
  • Delivering high quality work for a wide range of clients
  • Committed to creating inclusive teams where the diverse perspectives of our people can be shared and celebrated
  • Serious about fostering genuine flexibility across our business to support individual, team and client needs
  • Invested in our people; both in the support we provide them as part of our Firm, and in their learning, development and growth
  • A workplace that values coming together to connect, and to reflect on and celebrate our achievements
  • Dedicated to giving back to, and making a difference in, the communities in which we live and work

    About the Role
    The primary focus of this role is to provide secretarial and administrative support to two partners and a small team of professional staff. This is a collaborative team within a newly established office in Canberra with potential for growth and will suit candidates who enjoy a varied role.

    This is an opportunity to make the role your own, gain access to interesting legal matters and influence the future direction of the position.

    On a day to day basis you can expect the role to include:

  • Billing (Aderant)
  • File maintenance - electronic and paper (FileSite)
  • Preparation of correspondence and legal documents
  • Diary management
  • Editing documents
  • Opening and closing client files
  • Client contact
  • Photocopying
  • Archiving
  • Reception relief on occasion
  • Assist with office events from time to time

    We can also accommodate candidates seeking part time working patterns including school hours.

    About You
    The successful candidate will have prior experience as secretary/EA in the APS or a legal practice environment. You will be a team player with a can-do attitude committed to achieving client/ firm outcomes.

    You will also possess the following attributes/ skills:

  • A keen eye for detail
  • Ability to adapt to changing environments and priorities
  • High level communication skills, including the ability to foster positive working relationships
  • Active team member, completing tasks and assisting others to complete tasks
  • Possesses a strong work ethic and enthusiasm for desired outcomes and uses their initiative
  • Uses discretion and deals with sensitive information appropriately

    Prior experience working in or an understanding of Commonwealth Government matters, particularly billing matters will be highly regarded.

    More About Who We Are
    Holding Redlich is a large national commercial law firm with offices across Australia. We are comprised of more than 500 employees and partners, and we provide the full range of legal services to many of Australia s largest public and private companies, and across all levels of government.

    Great law is our starting point, and we look after our clients with the best legal thinking, expert industry knowledge and strong local and international connections. We strive for excellence in everything we do and we take pride in the quality of our work.

    We understand that our success is due to our people, and we value the diverse personalities, talents and backgrounds they bring. We think it speaks volumes that many of our people have enjoyed developing and progressing their careers with us over a number of years.

    We are at an exciting point in our growth trajectory and have experienced significant growth in our key practice areas in recent times. This enables us to continue to offer genuine career development and support with the opportunity for stimulating, challenging and meaningful legal and non-legal work.

    And we are a law firm with heart, boasting a proud record of commitment to pro bono work and regularly contributing to charities nationwide via our Social Justice Fund.

    For further information, please visit our Careers website.

    What s next?
    To discuss this opportunity on a confidential basis, please contact Lauren Steers-Lemai, Talent Acquisition Manager on 03 9321 9914 or Types: Full-time, Permanent
    • Our mission

    Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

    Read our editorial guidelines

    Legal Secretary job summary

    A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

    Example of a Legal Secretary job summary

    Our busy law firm is in search of a Legal Assistant to join our growing team. The Legal Assistant will be responsible for supporting attorneys by performing a variety of administrative duties, including drafting legal correspondence, answering phones and greeting visitors and communicating with solicitors, clients and court personnel. If you are a professional with a strong sense of discretion and experience working in a solicitor’s office, we encourage you to apply for this position today.

    Legal Secretary responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

    • Transcribe and proofread legal documents
    • File, organise, scan, copy and fax legal documents
    • Schedule court depositions, hearings and other meetings
    • Make travel arrangements for solicitors
    • Process third party and vendor invoices
    • File documents with the court ahead of deadlines

    Legal Secretary qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Tertiary qualification in legal studies or related field required
    • 3+ years’ experience as a law clerk or legal secretary
    • Familiarity with legal documents and terminology
    • Proficiency with MS Office
    • Typing speed of at least 50 wpm with a high rate of accuracy
    • Able to effectively prioritise and meet deadlines
    • Excellent written and oral communication skills
    • Courteous and professional demeanour
    • Able to work as a team with attorneys
    • Strong sense of discretion

    Hire your next Legal Secretary today

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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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