How to write a Contract Administrator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Contract Administrator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Contract Administrator job titles

    Contract Manager
    Contracts Negotiator
    Contracts Manager (CPCM preferred)
    Contract Administration Manager

Contract Administrator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Contract Administrator job summary

Our tech startup is looking for an experienced Contract Administrator who knows how to handle all types of contracts from standard utilities to vendor negotiations. We offer software solutions designed for small to medium sized businesses, giving them the resources of some of the largest international companies. The ideal candidate will be excited to help save corporate money during new contract negotiations. Top candidates will have experience managing contracts to avoid overages. We’re looking for a Contract Administrator who has experience creating contracts that reduce corporate liability and minimise the risk of contractual breaches. Applicants interested in a long-term relationship will receive top priority in the selection process.

Contract Administrator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Contract Administrator responsibilities

    Prepare contracts for sales and purchases
    Create and manage a contracts strategy
    Generate reports on the current status of existing agreements
    Negotiate contract terms, conditions and pricing and follow up to ensure execution according to the negotiated terms
    Create standardised language for new contracts
    Analyse and report on specific risks associated with contracts

Contract Administrator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Contract Administrator skills

    Experience working with and managing contracts
    Knowledge and understanding of the legal requirements involved in specific contracts
    Attention to detail and ability to notice errors
    Working knowledge of accounting principles
    5+ years of experience in contract administration or a related field like accounting, finance or legal
    Bachelor’s degree in business administration or finance required (master’s degree preferred)

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