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Personal Assistant Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 16 July 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Personal Assistant job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Personal Assistant
  • Personal Executive Assistant
  • Personal Assistant (5+ Years’ Experience)
  • Personal Assistant (Part-Time)
  • Administrative Assistant

Hire your next Personal Assistant today.

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Hire your next Personal Assistant today.

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Personal Assistant Job Description Examples:

Example 1

A little bit about Us:
We re Accountants, but we aren't boring!

We're recognised as one of Australia s leading mid-tier Accounting firms, with over 100 Directors and 900 team members across Australia and New Zealand.

We believe in Changing Lives across everything we do - clients, colleagues, and community!

We ve got wonderful people, a collaborative environment, flexible work arrangements, and social events to keep you connected and we are looking for more wonderful people to join us!

Check out our team at: [website]

A little about the role:
We are looking for an enthusiastic Personal Assistant to join our growing Taxation division.

You will be supported by an experienced Administration Assistant who already has fantastic knowledge of the firm and the admin requirements of the team, but is keen to continue to learn and develop within the team.

Main Responsibilities:
Shared support to the Directors

Preparation of proposals, tenders, and general correspondence

Liaising with clients, and responding to general enquiries

Organisation of conferences, firm tax training sessions, and team events

Database management

Collation and preparation of confidential documentation

Willingness to mentor and develop more junior PA's and help them develop their careers too!

Fresh eyes and a willingness to suggest changes and process improvements, if needed.

We are looking for someone who has:
3+ years PA experience, within a professional services environment will be highly regarded

A strong team focused approach and lots of energy and enthusiasm

The ability to take ownership and work with minimum supervision

Excellent organisational and time management skills

Strong written and verbal communication

The ability to take initiative, and set their own priorities

Advanced skills in Microsoft today, we would love to meet you!

Job Types: Full-time, Permanent

Example 2

Are you an organized and proactive individual looking for an exciting opportunity to support the growth of a leading company? Needesh Cleaning Services is currently seeking a dynamic Personal Assistant who will play a pivotal role in ensuring the smooth operation of our business located at Seville Grove, WA 6112. If you're ready to take on a challenging and rewarding position, we want to hear from you!



Purpose OF THE Position

The personal assistant will provide high quality executive personal assistance and administrative support to the Company Director in all operational and strategic activities.



Duties AND Responsibilities
  • Organising and maintaining diaries and making appointments
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Devising and maintaining office systems, including data management, and filing
  • Filter and manage incoming correspondence (emails, faxes, and post) highlighting urgent correspondence and print attachments
  • Organise and maintain correspondence, record and follow up on pending matters
  • Prepare and distribute correspondence on behalf of the Director
  • Format, edit and proof-read various documents and presentations and draft routine letters or reports
  • Maintain rapport and liaise with other staff across the business
  • To ensure all aspects of meetings/conferences are organised, agendas developed, and prompt action taken maintaining timely responses to deadlines at all times
  • To attend and minute meetings as required
  • Prepare documents, amend, and format them including client documentation, emails and power point presentations as and when required
  • To take and transcribe dictation of letters and other documents
  • Assist in researching and assembling information for the preparation of reports, as well as preparing reports
  • Assist with administrative tasks associated with meetings as required
  • Maintain appropriate levels of office supplies, stationary, office equipment which may include printers, photocopiers, and monitor maintenance issues
  • General administrative tasks such as filing, copying, and scanning



    Academics AND Trades Qualification

    A Certificate III or higher including at least 3 years of relevant full-time experience, or 6 years full-time relevant experience in lieu of Qualifications.



    Skills AND Attributes
  • High level of planning and organisation skills
  • Ability to maintain strict levels of confidentiality and a high level of professionalism
  • Good organizational and time management skills
  • Excellent Administration Skills, typing, and Software Skills
  • Strong command of interpersonal and oral communication



    If you feel you meet the criteria above, please send us a copy your most recent resume along with a cover letter. Only shortlisted candidates will be contacted.

    Job Types: Full-time, Permanent

    Pay: $70,000.00 – $75,000.00 per year

    Work Location: In Deadline: 27/06/2024

    • Example 3

    From the iconic vertical gardens of Sydney s Central Park, to the world s most sustainable shopping centre at Burwood Brickworks in Perth, and Australia s answer to Silicon Valley at Central Place Sydney, Overton County Schools creates sustainable places which unite people for a better future.

    Our operations cover residential, build-to-rent, commercial and retail development, we own and manage investment property, and provide property and asset management services. With a focus on place-making and community building, we ve built over 140,000 homes for Australians.

    Our Development line of business are currently seeking an experienced Personal Assistant to join the team based in our St Kilda Rd Office. Reporting to the General Manager Development, the Personal Assistant will be responsible for providing administrative and executive level support to the GM and 2 other senior level managers within the business.

    As the successful applicant, this role will see your responsibilities include:

  • Diary and email management
  • International and domestic travel arrangements
  • Internal and external meeting coordination, including preparation of agendas and recording of action items
  • Management of expenses including expense reconciliation and coding of corporate card expenses
  • Working across the team to coordinate Board and Committee papers
  • Event management including conferences, functions and team events
  • Reporting including forecast and budget and quarterly reports
  • Preparation of presentations, submissions and other administrative tasks as required

    As the ideal applicant you will possess:

  • Demonstrated experience as a PA supporting at senior level, with experience within the property industry advantageous
  • Strong reporting and reconciliation skills, with exposure to SAP highly regarded
  • Outstanding written and verbal communication skills
  • Ability to work to deadlines and effective time management, attention to detail

    About Overton County Schools in Australia:

    International in scale but local at heart, Overton County Schools values diversity and believes that together, we re better. Ours is a culturally safe, inclusive, open-minded workplace where everyone is empowered to be their best, challenged to grow and develop, and rewarded for their achievements. We employ over 500 people nationally, we re recognised as an Employer of Choice for Gender Equality by the Australian Government s Workplace Gender Equality Agency, and we re a White Ribbon Accredited workplace.

    Overton County Schools is an Australian division of Overton County Schools, a multi-national real estate company with operations in 70 cities across 20 countries.

    Job Types: Full-time, Part-time

    Salary: $3,900.00 $6,800.00 per month

    Benefits:
  • Extended annual leave
  • Gym membership
  • Health insurance
  • Professional development assistance
  • Profit sharing
  • Relocation assistance
    Schedule:
  • 8 hour shift
  • Afternoon shift
  • Day shift
  • Fixed shift
  • Flexible hours
  • Morning shift
    Supplemental pay types:
  • Bonus
  • Overtime pay
  • Penalty rates
  • Performance bonus
  • Tips

    Ability to commute/relocate:
  • Perth WA: Reliably commute or planning to relocate before starting work (Required)

    Work (Preferred)

    • Example 4

    (Before applying please note this is for serious applicants only!)

    -Must be dedicated,has has sense of professionalismto this job, because this is a Long term position.

    -This carer work includes Showering, Dressing, Lifting, Feeding Assistance and some other carer duties.(Please don't proceed if you are not capable of these works.)

    - You should have sought-after workplace ethics and behavior to ensure the wellness and safety of our client.

    -We prefer excellent cook, be able to cook meal for a disabled man.

    -Be sure to have Police certificate ready before applying so we don't waste both of our times, (No Police certificate no phone screening interview).

    -Must have reliable vehicle that can bring Matthew (The client) to places he likes to go.

    -Please check the distance to Glenn Waverley you must be within 20km.

    The Available Shifts are!

    Monday
    Morning shift (8:00am to 10:00am)
    Evening shift (7:30pm-9:30pm)

    Tuesday
    Morning shift (8:00am to 10:00am)
    Evening shift (7:30pm-9:30pm)

    Wednesday
    Morning shift (8:00am to 10:00am)
    Evening shift (7:30pm-9:30pm)

    Thursday
    Morning shift (8:00am to 10:00am)
    Evening shift (7:30pm-9:30pm)

    Friday
    Morning shift (8:00am to 10:00am)
    Evening shift (7:30pm-9:30pm)

    Saturday
    Social shift (10:00 am to 5:00pm this shifts can be extended
    up to 3 days from Friday to Sunday if the client wants to
    go somewhere a bit far)

    Evening shift (7:30pm-9:00pm)

    Sunday
    Morning shift (8:00am to 10:00am)
    Evening shift (7:30pm-9:30pm)?

    A male or female attendant is required to provide personal care, domestic support and community access to Matt, a young independent male with Cerebral Palsy in Glen Waverley.

    He has a great sense of humor, a very easy-going manner and a pleasant living environment. Matt enjoys going to festivals, bands, clubs and hanging out with friends.
  • Hours are flexible.
  • Wages are paid fortnightly and are above award + weekend Penalty Rates.
  • Must like cats!
  • Must have intermediate cooking and food-handling skills!
  • You will need to have a Current Police Clearance or willingness to undergo at the time of recruitment.
  • You will need to have an NDIS Worker Check or willingness to undergo at the time of recruitment.
  • No carer experience is necessary.
  • All training need is provided thru paid shadow shift.
  • You must speak & understand excellent English and be an Australian resident.

  • All the training that you require will be provided.

    If you are positive, outgoing, compassionate, responsible and reliable then maybe you would suit this role. Prefer a local person (Glen Waverley) as shifts are relatively short with the possibility of weekend getaways.

    Hours would average 8 - 10 hours per week.

    Although this role is casual a long-term (minimum of 12 months) commitment is required.

    Residency Requirements: Australian Citizens and Permanent Residents only

    Work Remotely
  • No

    Job Types: Part-time, Casual (Both long terms)

    Salary: $46.65 during weekdays and $65.70-84.47 on weekends

    Please note:

    We Value a person who is punctual, and work ethics, we don't tolerate tardiness, once you signed for this job your main priority must be our client.

    Job Types: Part-time, Casual

    Salary: $46.65 $84.47 per hour

    Schedule:

  • Afternoon shift
  • Day shift
  • Evening shift
  • Morning shift

    Ability to commute/relocate:

  • Glen Waverley, VIC 3150: Reliably commute or planning to relocate before starting work (Required)

    Application Question(s):

  • Do you have personal vehicle?

    Language:

  • English (Preferred)

    Licence/Certification:

  • Police check (Preferred)

    Work Authorisation:

  • Australia (Preferred)

    Shift availability:

  • Day Shift (Preferred)
  • Night Shift (Preferred)

    Job Types: Part-time, Casual

    Salary: $46.65 $84.47 per hour

    Schedule:
  • Afternoon shift
  • Day shift
  • Evening shift
  • Morning availability
    • Our mission

    Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

    Read our editorial guidelines

    Personal Assistant job summary

    A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

    Example of a Personal Assistant job summary

    Our company is searching for a Personal Assistant who can assist the executive administrative staff and help improve productivity. The Personal Assistant will be responsible for running business errands, maintaining ongoing business files, working with the administrative team to set up the company conference room for important meetings and assisting with creating outgoing correspondence. The ideal candidate for this position is a self-starter who can work well in a fast-paced environment.

    Personal Assistant responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

    • Maintain all hard copy and digital records for ongoing executive projects
    • Assist in creating and distributing meeting minutes for the monthly manager’s meetings and other executive meetings
    • Deliver and pick up business related correspondence in the immediate geographic area
    • Work with executive administrative team to create spreadsheets and presentation information for trade shows and meetings
    • Prepare the conference room for sales presentations and staff meetings

    Personal Assistant qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • School leaver’s certificate required (tertiary qualification preferred)
    • Current clean driver’s licence
    • Strong sense of responsibility and ability to complete tasks with minimal supervision
    • Proficient in Microsoft Office
    • Impeccable written and oral communication skills

    Hire your next Personal Assistant today

    Post a job

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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