How to write a Coordinator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Coordinator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Coordinator job titles

    Coordinator
    Senior Coordinator
    Event Coordinator
    Administrative Coordinator (Part-Time)
    Project Coordinator

Coordinator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Coordinator job summary

Our 46,000 m2 convention centre needs an Event Coordinator to take over event organisation. The successful candidate will have excellent time management skills and the desire to work in a fast-paced, hectic environment. He or she will be required to participate in all events and to schedule space and other details for participants. We’re looking for a professional with event coordination experience who doesn’t mind a busy schedule. Do you relish problem solving? Do you always stay calm under pressure? Are you looking for a stable, fulfilling job? If so, we’re looking forward to hearing from you.

Coordinator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Coordinator responsibilities

    Answer telephones and respond to enquiries from clients and participants
    Create, compile and export databases containing all information for each event
    Plan convention centre events
    Create budgets for events and allocate funds accordingly
    Take reservations for booths and speaking engagements
    Process end-of-day reports
    Process and file invoices from vendors
    Inspect public areas prior to events and direct the custodial staff
    Promote brand image and awareness through social media
    Form contacts with local media outlets, both online and off
    Answer potential clients’ questions about facility and amenities
    Maintain and evaluate audiovisual equipment

Coordinator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Coordinator skills

    3+ years’ experience in event management
    Bachelor’s degree required
    Advanced knowledge of ExhibitForce software
    Ability to remain calm under pressure
    Familiarity with trade show and event policies and protocols
    Basic knowledge of catering practices
    Excellent problem-solving and prioritising skills

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