How to write a HR Generalist job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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HR Generalist job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of HR Generalist job titles

    HR Generalist
    Senior HR Generalist
    Human Resources Claims Consultant
    HR Generalist (Part-Time)
    Human Resources Representative

HR Generalist job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a HR Generalist job summary

Our agency is in search of an experienced HR Generalist who will be responsible for applying business knowledge and human resources expertise. They will assist in providing a wide range of HR support and advice. The successful candidate will play a key role in the success of the organisation by offering guidance on recruitment, terminations, performance management, employee relations and HR best practices while facilitating a positive relationship between personnel and senior management.

HR Generalist responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of HR Generalist responsibilities

    Implement and administer employee policies
    Provide high-quality advice and service to management on daily employee relations and performance management issues
    Support the HR department in implementing programs to help improve the employee experience
    Offer proactive recruiting assistance
    Maintain ongoing relationships with employment agencies to ensure the selection of the most qualified candidates
    Identify ways to improve policies and procedures
    Prepare termination and severance letters
    Train and provide support to HR team members

HR Generalist qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of HR Generalist skills

    Bachelor’s degree in human resources management or related discipline
    5+ years’ experience in HR
    Expertise in HR policies and procedures
    Strong knowledge of hiring processes
    Understanding of HR best practices and current regulations
    Sound judgment and problem-solving skills
    Customer-focused attitude, with high level of professionalism and discretion
    Familiarity with MS Office suite
    Excellent communication skills

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