Executive Secretary job summary
A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.
Example of an Executive Secretary job summary
Our company is seeking an Executive Secretary who can provide top-quality administrative support to our senior management team. The Executive Secretary will be responsible for preparing reports for the managerial and executive staff, and serving as liaison between our clients and company management. The ideal candidate for this role is professional and has 2+ years’ experience working in an administrative role with C-level executives. Qualified applicants should submit their CV as soon as possible.
Executive Secretary responsibilities and duties
The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.
- Receive calls from customers and either assist them with their questions, or take a message for the proper party
- Ensure that all bid documents and correspondence to larger clients is properly packaged and prepared for shipment
- Schedule client conference calls, video conference sessions and meetings in the company conference room
- Prioritise daily administrative tasks to ensure that projects are completed on time
- Submit employee time sheets and expenses to payroll each week
Executive Secretary qualifications and skills
Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.
- Tertiary qualification in business administration required (bachelor’s degree preferred)
- 5+ years’ administrative experience
- Strong computer skills and MS Office proficiency
- Proven ability to take on a variety of different tasks without becoming overwhelmed
- Professional and friendly disposition
- Experience in preparing public bids preferred
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