How to write an Administrative Manager job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Administrative Manager job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Administrative Manager job titles

    Administrative Manager
    Senior Administrative Manager
    Administrative Manager (with Xero proficiency)
    Administrative Manager (Part-Time)
    Office Manager

Administrative Manager job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Administrative Manager job summary

Our personal finance consultancy firm needs an Administrative Manager to take over administrative operations at our CBD location. We’re looking for a highly organised and efficient professional with administrative experience and a basic understanding of the tenets of personal finance, though we are willing to provide some in-house training. The successful candidate will provide oversight for all administrative personnel at this location, including those in accounting and customer service. We’re looking for a take-charge individual who feels comfortable delegating tasks among employees and who can make changes to improve our office’s efficiency and productivity metrics.

Administrative Manager responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Administrative Manager responsibilities

    Recruit new administrative employees, then orient and train them for their specific job descriptions
    Conduct semi-annual evaluations of administrative personnel and provide guidance about potential improvements in each employee’s performance
    Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
    Select employees for special projects and programs, then oversee their output
    Achieve specific financial objectives by communicating with administrative personnel and making adjustments to workflow as necessary
    Implement customer service standards and evaluate employees based on their ability to meet those standards
    Provide technical and logistical support for all administrative personnel

Administrative Manager qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Administrative Manager skills

    Bachelor’s degree in accounting, business or related field required
    Proven track record of onboarding, training and motivating administrative employees
    Excellent communication, time management, leadership and employee development skills
    Documented computer skills
    Prior management experience preferred

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