Event Coordinator Job Description: Top Duties and Qualifications

We are searching for a stand out and passionate event planning extraordinaire to join the SRB family and make a real impact in a growing events business. Working in one of Melbourne's iconic & recently refurbished venue we are specific in what we are searching for and will only settle for the best. Someone who is the right fit for the SRB team and equally are the right fit for them. We know you're out there and we are determined to find you!

What's in it for you?

Tuesday - Saturday role working on the planning of unforgettable happy events from university, gala dinners to weddings and handing over to our superstar Operations Manager to execute the event

Delicious meals made from our chefs

Work alongside our fun and experienced team

Complimentary onstreet parking & close proximity to public transport

Learning and development opportunities

Your say in helping to continuously improve and grow the business - We value your opinion!

Our Event Sales Executive will:

Be well organised with an impeccable track record in customer service providing above and beyond experiences

Excellent communication with all clients with an ability to build report as soon as sales handover takes place - ready to assist in the event planning journey

Identify the client s requirements and expectations ensuring all is carried out with the greatest attention to detail whilst multitasking along the way

Liaise with the client's vendors and stakeholders during the event planning process to help bring the client's vision to life and manage all event logistics including overseeing set up

Up-sell and secure package inclusions with SRB industry friends

Create, manage & update event orders as well as conduct weekly event order meetings with key staff to handover to both the kitchen and operations team

Be ahead of the game, passionate and follow the trends in the events industry with sound food and beverage knowledge

If this is you, what are you waiting for? Get in touch now with your CV and tell us why you want to be a part of our team.

We can't wait to meet you!

Job Type: Full-time

Salary: $60,000.00 $65,000.00 per year

Schedule:

8 hour shift

COVID-19 considerations:
Covid plan in place

Experience:

event coordination: 2 years (Preferred)

Work (Required)

Description

Are you enthusiastic about curating unforgettable events? We're on the lookout for a talented Wedding Event Coordinator to join our team! As a Wedding Event Coordinator, you'll be at the forefront of orchestrating seamless weddings and events. Your responsibilities will range from marketing and client relations to logistics management and post-event evaluation. You'll be tasked with promoting our wedding rental services, managing client inquiries, conducting personalised consultations, collaborating with vendors, overseeing logistical operations, negotiating budgets, supervising contractors, and conducting comprehensive event reviews.

Skills and Experience required

· AQF Diploma and a minimum of 2 years of experience in event coordination or related field

· Outstanding communication and interpersonal skills

· Exceptional organisational and time-management abilities

· Keen attention to detail and adept problem-solving skills

· Ability to thrive under pressure and meet deadlines

· Familiarity with event planning software and tools preferred

Task Include

· Drive the promotion of wedding rental services, encompassing marquees and associated accessories, across various marketing platforms.

· Address inquiries regarding availability, pricing, and package offerings promptly and professionally.

· Conduct personalized consultations with clients to discern their preferences, present rental options, and outline tailored package selections.

· Collaborate closely with wedding planners and diverse vendors (e.g., catering, florists) to fulfill clients' event requisites. Ensure clear communication of rental product specifications to facilitate seamless coordination.

· Spearhead the coordination of rental equipment delivery, setup, and dismantling at event venues, ensuring timely and efficient execution.

· Skillfully negotiate rental terms and costs to align with clients' financial parameters while maintaining service excellence.

· Provide oversight of contractors' activities, promptly addressing any deviations or concerns arising during event setup or execution.

· Conduct comprehensive post-event assessments with clients to solicit feedback, identify areas for improvement, and ensure client satisfaction.

Job Type: Full-time

Pay: $70,000.00 – $75,000.00 per Location: In person

About Pen Catering

Pen Catering is one of Sydney s premier corporate caterers, servicing the Sydney metropolitan area with a mission to offer high-quality food and beverages alongside an excellent service. Over the last decade Pen Catering has built an outstanding reputation, significantly growing year-on-year to cement itself as one of Sydney s premier caterers. Now based in Neutral Bay and operating out of our new commercial kitchen Pen Catering is looking to expand our team and achieve large growth.

About The Role (Monday to Friday 9am 6pm)

The position focuses on consulting clients, advising them on event requirements, order quantities, processing and amending orders, while developing and strengthening new and existing client relationships. As part of the position, you will be the key contact for some of our largest and most valued clients, servicing their needs on a daily basis. You will work closely with the General Manager and Operations Manager to assure that client expectations are consistently exceeded.

Job tasks and responsibilities

Processing and management of over 60 bookings per day

Assist clients with menu creation, order quantities and event planning

Ensuring client data is up-to-date and relevant

Reconnecting with in-active clients on a monthly basis

Work with the Operations Manager to ensure client needs are communicated to the team

Reporting directly to senior management

Successful Applicants

Will have a minimum of one year s experience working in catering and one year s experience working in a customer service role

Will have intermediate to advanced knowledge of Microsoft office applications (word, excel, outlook)

Will be results driven, customer focused and ambitious with a passion for high quality food and customer service

Must have an excellent phone manner, communication and interpersonal skills that will be used to develop new and strengthen existing client relationships

Must have strong account management and multitasking skills with the ability to interpret and act on client needs.

Will work well within a team environment

Essential to this position is the ability to work in a fast-paced environment. You will need to be a great communicator and be able to prioritise your work to meet deadlines.

Our promise to our employees is to always invest in their growth of knowledge and experience so they can continue to move forward and take large steps to the next level.

Job benefits and perks

Located in Neutral Bay and operating from our new purpose-built production kitchen, just 10 minutes from Sydney CBD, PEN Catering is focused on rapid growth, in-house staff training and development and solidifying its position as a leading corporate caterer. Pen Catering is focused on providing a comfortable and welcoming working environment.

Work in one of the largest and most advanced offsite catering kitchens in Sydney

Easily accessible through public transport (B-Line Transport) and available parking nearby

Strong focus on internal development and promotion

Mandatory closure on weekends, Christmas and public holidays

Work with a large, culturally diverse team

Job Type: Full-time

Salary: $26.24 $35.00 per hour

Schedule:

Fixed shift

Monday to Friday

No weekends



Ability to commute/relocate:

Neutral BAY, NSW 2089: Reliably commute or planning to relocate before starting work (Required)

Work Authorisation:

Australia Location: In person

Job Title: Travelling Event Coordinator (Part-time)

Melbourne, Footscray Based Office

Category: Events

Position Type: Part-time (4 days per week) with the option for casual work

Pay Details:Part-Time Rate Based on Age

Company:Fashion Thrift Society PTY LTD & FTS Global LTD

About Us:

Fashion Thrift Society is a dynamic and rapidly growing traveling fashion event, dedicated to promoting emerging local brands and vintage & second-hand clothing. With a strong presence in Australia and expanding in the UK, we are seeking a talented and passionate Traveling Events Coordinator to join our team. If you are an energetic and creative individual with a passion for fashion, travel and event management, this is the perfect opportunity for you.

Position Overview:

The Travelling Event Coordinator will be responsible for coordinating and overseeing operational aspects of Fashion Thrift Society events, including setup, execution and pack-down. This role requires travel on weekends (Saturday and Sundays) to various event locations, with event setup the day before and coordinating the event on the day. Additionally, the Coordinator will spend two days per week in the Footscray office for pre-event preparations and administrative tasks.

Responsibilities:

Coordinate and execute event setup, including bump-in and pack-down activities.

Participate in operational roles during events, ensuring smooth execution and resolving any issues that may arise.

Engage with event attendees, providing excellent customer service and addressing inquiries or concerns.

Enforce direction and action among event staff and vendors, ensuring tasks are completed efficiently.

Assist in the planning and preparation of events during office days, including logistics coordination, vendor communication and administrative tasks.

Requirements:

Melbourne-based with the ability to work from the Footscray office.

Strong communication skills, with the ability to engage with loud crowds and enforce direction effectively.

Excellent customer service skills, with a proactive approach to addressing attendee needs.

Previous experience in event coordination, preferably with large-scale events.

Ability to work autonomously and as part of a team in fast-paced environments.

Outgoing personality with a confident and authoritative demeanour.

Flexibility to work weekends (Saturday and Sunday) and occasional weekdays for pre-event preparations.

Willingness to travel to event locations, with all travel expenses covered.

Must be available for a 3-month probation period to assess suitability for the role.

Work Schedule:

Part-time position (4 days per week)

Weekend travel required (Saturday and Sunday) for event coordination

Two days per week in the Footscray office for pre-event preparations

Roster may vary (Wed-Sat or Thurs-Sun) based on event schedule and market dates.

Benefits:

Competitive hourly rate or salary based on experience.

Travel expenses covered for weekend events.

Opportunity to work in a dynamic and fast-paced environment.

How to Apply:

Interested candidates are encouraged to submit their resume, cover letter and a link showcasing relevant work to [website] Please include “Traveling Events Coordinator Application - [Your Name]" in the subject line.

Fashion Thrift Society PTY LTD & FTS Global LTD is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds and experiences.

Join us in shaping the future of second hand fashion in Australia and the United Kingdom through your creativity and design expertise. We look forward to reviewing your application!

Job Type: Part-time

Pay: $55,756.83 – $95,437.27 per year

Expected hours: 18 – 32 per week

Benefits:

Travel reimbursement
Schedule:

8 hour shift

Every weekend



Work Authorisation:

Australia (Preferred)


Work In person

About the business

The JDA Hotels group is a family owned business and resides over ten (10) hospitality venues throughout Sydney and Queensland. The JDA Hotel company is fast growing and offers a great team of staff to work alongside so come and be part of this growth!

JDA Hotels have an exciting opportunity available for a customer focused Functions/Events Coordinatorat one of their great Gold Coast venues - Gold Coast Tavern. This is a genuine career advancement opportunity for an ambitious Functions Coordinator to progress their careers.

JDA Hotels prides itself in offering the premium pub experience and is an award-winning hotel group looking for a Functions/Events Coordinator to fill a vacancy at Gold Coast Tavern. This tavern boasts both a sophisticated and stylish design and includes a range of exceptional quality pub food, beverages and entertainment activities.

About the role

In this role, you will be responsible for customer functions, event management and promotional activities within the venue. This includes events such as Australia Day, Mother's Day, Father's Day, Melbourne Cup, Anzac Day etc.

The role will oversee function/event planning to drive function sales, yet working within the customers defined budget, whilst working to exceed Key Performance Indicators. There are some administrative elements in the role which include database management and proposal development.

This role on offer is for a permanent part-time position, with some weekend work required in-line with function and event bookings.

Benefits and perks

Plenty of on-site parking

Staff discounts applicable

Skills and experience

JDA Hotels are looking for an enthusiastic and energetic team player! The successful candidate will have the following:

Responsible for the co-ordination and smooth running of events, liaising with all staff regarding the set up and close down of the functions room.

Responsible for weekly reconciliation and internal invoicing of all functions, working closely with the Hotel Licensee, so that all functions/events are invoiced correctly and timely.

Follow up all member and customer enquiries in relation to new function bookings, tours of the venue, conduct meetings and relay all relevant function information to Hotel Management.

Liaising with the Head Chef regarding client specific menu selection and function packages. Update the Chef on a weekly basis on all upcoming function and events, dietary requirements and any special requests. Also updating all staff on any event related changes that may affect the event.

Ensure that customer service, customer satisfaction and security are paramount at all times.

Handle customer queries in a professional and diplomatic manner and escalate relevant customer feedback to Hotel Management.

Ensure appropriate resourcing of event/functions booked and liaise with Hotel Management to ensure staff rostering is in line with the requirements of the event/function.

Organising, ordering and collecting of function equipment required. Manage function supplies including AV requirements and all other associated equipment and supplies.

Hands on approach - ability to jump in and help wherever needed including all areas of a busy hotel including bistro, bar and gaming,

Work as part of a team, have excellent customer service and communication skills

Sourcing new business, co-ordinating events and conferences

Strong administration and coordination skills

The Functions/Events Co-ordinator will also need to have a full understanding of all areas of the venue.

RSA and RSG required

Drivers licence required

Experience within the Hospitality industry is essential

Function/ event management experience is preferable

Can start immediately!

If you are an organised individual, a reliable team player, take responsibility for seeing tasks through from start to end, looking for an exciting and fun opportunity working alongside a great team of people, apply for this role!

Website: [website]

Please note: Only shortlisted candidates will be contacted.

Job Type: Part-time

Salary: $55,000.00 $59,000.00 per year

Benefits:

Employee discount
Schedule:

Day shift

Night shift

Weekend availability



Ability to commute/relocate:

Bundall, QLD 4217: Reliably commute or planning to relocate before starting work (Required)

Experience:

Event Management: 1 year Location: In person