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Office Assistant Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 16 July 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Office Assistant job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Office Assistant
  • Managing Office Assistant
  • Administrative Assistant
  • Office Assistant (Part-Time)
  • Receptionist

Hire your next Office Assistant today.

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Hire your next Office Assistant today.

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Office Assistant Job Description Examples:

Example 1

Office and Workshop
Accounting / Administration / Support

Valley Earthworks Pty Ltd

We are seeking a motivated and enthusiastic team member who will play a key role in the day-to- day operations of our Multi-Faceted Business. You will be a part of a work environment that is both challenging and rewarding.

We are a family owned business located in South Grafton NSW 2460. We have a small team which makes being flexible with duties an essential part of this role. We are offering a casual position starting as soon as possible. Must be available Monday, Tuesday, and Wednesday for up to 15 hours per week. Award wages applicable, with an initial trial period. This may become a parttime permanent position if the need arises.

Required Skills
  • Accounting / Book-keeping background or working towards.
  • Accounting software (MYOB Preferred)
  • Microsoft Office Suite.
  • Proven experience in an administrative role.
  • Competent working with Computers and technology.
  • Manage time efficiently to prioritise tasks.
  • Ability to multitask.
  • Ability to work independently and in a busy team environment.
  • Strong organisational and critical thinking skills.
  • Excellent communication skills.
  • Strong work ethic.

    Duties
  • Monitoring incoming emails and phone calls.
  • Data entry.
  • Administrative support for management.
  • Create, manage, and maintain files.
  • Undertake general office duties as required.
  • Entry of invoices, timesheets, and purchase orders.
  • Provide support to management and other staff with various tasks as required.

    Job Type: Casual

    Schedule:
  • Flexible hours
  • Monday to Friday

    Ability to commute/relocate:
  • South Grafton, NSW 2460: Reliably commute or planning to relocate before starting work (Required)

    Application Question(s):
  • How competent are you working with computers and technology?

    Language:
  • English (Required)

    Work Authorisation:
  • Australia (Required)

    Application Deadline: Start Date: 04/07/2022

    • Example 2

    Are you looking to kickstart your career in the automotive industry? Bendigo Auto Air part of the reputable Till Automotive Group, is seeking a motivated and eager individual to join our Bendigo Serviceteam as a Junior Parts and Service Office Assistant. This is an excellent opportunity for someone who is passionate about the automotive field and willing to learn and grow within a supportive environment.

    Responsibilities:

  • Provide administrative support to the parts and service department.
  • Assist in managing parts inventory, including receiving, organizing, and maintaining accurate records.
  • Collaborate with the service advisors and technicians to ensure smooth workflow and timely completion of service jobs.
  • Assist customers with parts inquiries, orders, and pickups.
  • Learn to navigate automotive parts catalogues and systems.
  • Assist with general office duties such as answering phone calls, responding to emails, and scheduling appointments.
  • Maintain a clean and organized parts and service office area.

    Requirements:

  • Strong organizational and multitasking skills
  • Excellent verbal and written communication abilities
  • Proficiency in basic computer applications (Word, Excel, Email, etc.)
  • Detail-oriented with a commitment to accuracy
  • Ability to work in a fast-paced environment and handle multiple priorities
  • A passion for the automotive industry and a willingness to learn

    Benefits:

  • Competitive starting salary range of $45,000 - $55,000 per year
  • Opportunity for growth and advancement within the company
  • Factory training programs to enhance your skills and knowledge
  • Supportive team environment with experienced professionals

    If you are a motivated individual with a strong desire to start a career in the automotive industry, we want to hear from you!Please submit your resume and a brief cover letter outlining your interest in the role. We appreciate all applications, but only shortlisted candidates will be contacted.

    Job Type: Full-time

    Salary: $45,000.00 $55,000.00 per year

    Schedule:
  • Monday to Friday



    Ability to commute/relocate:
  • Bendigo, VIC: Reliably commute or planning to relocate before starting work (Required)

    Licence/Certification:
  • Car Licence (Required)

    Work Authorisation:
  • Australia (Required)


    Work Location: In Start Date: 11/09/2023

    • Example 3

    At Global Commodities and Shippingwe are looking for Accounts/Office Assistantfor our growing Commercial Teamat Newcastle office.



    Who we are:



    Global Commodities and Shipping Pty Ltd (Gcomsl) is an International Trading and Ship Operating company. It works closely with major global industrial groups and Commodity traders dealing with cementitious products, solid fuels, steel products, minerals, agricultural products, and fertilizers to name a few. Headquartered in Newcastle, New South Wales, Australia, the company has representative offices in New Zealand, Indonesia, Vietnam, India, Malaysia and China. Some of the key highlights of our deliveries across almost 8 years of operations are: · More than 1.3M Metric ton of Bulk shipments delivered across the globe · More than 450K Metric ton of Limestone, followed by Coal (317K Metric ton) and Pet coke (175kMetric ton) delivered · 20,484 kg of rice, 113,000 kg of apple, 105095 kg animal fee



    Responsibilities and skills
  • Knowledge of Xero Software preferred
  • Understanding of the Australian Taxation system
  • Excellent written and verbal communication skills
  • Exceptional numerical skills
  • Strong relationship building skills
  • High level of accuracy
  • Excellent time management skills with the ability to multi-task and priorities to work within strict deadlines
  • A team player who can also work autonomously
  • Proficiency in MS Office

    What we Offer
  • A full time or part time position in our team
  • Committed and remarkably talented colleagues
  • Good compensation and reward
  • An exciting and challenging work place
  • Unlimited growth potential through various verticals
  • Fun, friendly supportive team culture.
  • Opportunity for career growth and development

    Does this sound like the role for you?

    This role suits someone with common sense and great organisational skills, we only want self-motivated people, with the desire to work in a fast-paced dynamic business. If you fit the skill set above and are keen to join a successful team, please upload your resume and a cover letter!



    Job Type: Part-time, Full time



    Salary: $25.00 – $30.00 per hour



    Schedule:
  • Monday to Friday

    Work Authorization:
  • Proof of Right to work (Passport, visa, PR, Citizenship)

    Job Type: Full-time

    Pay: $25.00 – $30.00 per hour

    Expected hours: 30 – 40 per week

    Schedule:
  • 8 hour shift



    Work Authorisation:
  • Australia Location: In person
    • Our mission

    Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

    Read our editorial guidelines

    Office Assistant job summary

    A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

    Example of an Office Assistant job summary

    Our small but growing company needs a reliable, organised Office Assistant to manage the day-to-day administrative aspects of running the business. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills. If you have worked in a fast-paced office in the past and you enjoy establishing your own organizational systems, we’re excited to talk with you. This job may include some overtime as well as occasional weekend work. We’re looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed.

    Office Assistant responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

    • Answer six-line phone system and direct calls as required
    • Design and maintain filing and storage systems in the office
    • Schedule travel arrangements for senior executives as well as clients, when applicable
    • Greet clients and vendors upon arrival and direct them to appropriate offices
    • Maintain office supply inventory
    • Retrieve documents and files when requested
    • Assist HR with sorting and collating CVs
    • Read and distribute incoming mail and process outgoing mail
    • Light accounting duties
    • Create, edit, and update spreadsheets

    Office Assistant qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • 2+ years’ experience in an administrative capacity
    • Bachelor’s degree preferred
    • 1+ years’ customer service experience
    • Typing speed: minimum 60 wpm with 90 percent accuracy
    • Familiarity with mobile technology
    • Pleasant, friendly disposition
    • Strong interpersonal communication skills

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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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