How to write a Paralegal job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Paralegal job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Paralegal job titles

    Paralegal
    Entry-Level Paralegal
    Corporate Paralegal
    Paralegal (Full-Time)
    Certified Paralegal
    Legal Assistant

Paralegal job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Paralegal job summary

We are a growing law firm in need of a reliable and proactive Paralegal. The Paralegal will work directly with our lawyers to prepare for upcoming cases, get involved in fact-finding projects and be responsible for developing and maintaining an index system for all case files. Our caseload is growing and the ideal candidate for this position is organised, professional, responsible, and committed to helping us meet all of our clients’ needs.

Paralegal responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Paralegal responsibilities

    Create reports for lawyers based on case specifications and attorney requests
    Work with lawyers to develop legal arguments, motions and other case filings
    Develop a case file indexing system that can be used as an active archive for all ongoing and completed cases
    Monitor changes to government guidelines or regulations and submit reports on pertinent changes
    Utilise existing files and a variety of other research resources to develop information for pending cases

Paralegal qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Paralegal skills

    Tertiary qualification in Paralegal Studies is required (bachelor’s degree is preferred)
    Excellent communication and organisation abilities
    Strong research and report-generating skills
    Industry recognised certification from organisations such as NALA or AACP
    Experience in using legal database software

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